E63 - Prioritize the Pie

02/22/23 • 27 min

The Why and the how

Why :

1. According to a study by the Harvard Business Review, workers who prioritize their tasks are 90% more likely to be successful in achieving their goals.

2. A study by the American Psychological Association found that people who prioritize their tasks are less likely to experience stress and burnout.

3. According to a survey by the online project management tool, Wrike, setting priorities can increase productivity by as much as 25%.

By adopting habits and strategies that promote effective prioritization, individuals can achieve their goals and reduce stress and burnout. The statistics mentioned above provide evidence that prioritization is a valuable tool for success.

How:

1. Focus on one thing at a time: It can be tempting to multitask, but research has shown that multitasking can lead to decreased productivity and lower quality work. Instead, focus on one task at a time and complete it before moving on to the next one.

2. Set clear goals: Setting clear goals can help you stay focused and motivated. When you have a clear understanding of what you want to accomplish, it is easier to prioritize your tasks accordingly.

3. Use time-management techniques: Time-management techniques, such as the Pomodoro Technique, can help you stay focused and productive by breaking your workday into manageable chunks of time.

4. Prioritize tasks based on urgency and importance: As mentioned in my previous answer, it's important to prioritize tasks based on their urgency and importance. This can help you ensure that you are completing tasks in a timely and effective manner. Triage is a great term for this. Service the gunshot wound over the sprained ankle and the others will work themselves out.

Learn to say "no": Saying "no" can be difficult, but it is an important skill to develop if you want to prioritize effectively. If you are constantly taking on more than you can handle, it can be difficult to focus on the tasks that are most important.

What is the Pomodoro Technique?

The Pomodoro Technique is a time-management method that involves breaking work into intervals, typically 25 minutes in length, separated by short breaks. Here are the key points of the Pomodoro Technique:

Choose a task to work on
Set a timer for 25 minutes
Work on the task until the timer ring
Take a short break (usually 5-10 minutes)
After every fourth Pomodoro, take a longer break (usually 15-30 minutes)
Repeat the cycle until the task is completed

Here's how the Pomodoro Technique can be applied to setting priorities:

1. Create a to-do list

2. Determine the urgency and importance of each task

3. Prioritize tasks based on urgency and importance: Use the Pomodoro Technique to work on your highest-priority tasks first.

4. Use the breaks to evaluate progress

5. Stay focused: During each Pomodoro, stay focused on the task at hand. Avoid distractions, such as social media or email, that can interrupt your concentration and derail your progress.

By using the Pomodoro Technique to prioritize tasks, individuals can break their workday into manageable chunks of time, focus on their most important tasks, and avoid becoming overwhelmed or distracted.
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The Why and the how

Why :

1. According to a study by the Harvard Business Review, workers who prioritize their tasks are 90% more likely to be successful in achieving their goals.

2. A study by the American Psychological Association found that people who prioritize their tasks are less likely to experience stress and burnout.

3. According to a survey by the online project management tool, Wrike, setting priorities can increase productivity by as much as 25%.

How:

3. Use time-management techniques: Time-management techniques, such as the Pomodoro Technique, can help you stay focused and productive by breaking your workday into manageable chunks of time.

What is the Pomodoro Technique?

Here's how the Pomodoro Technique can be applied to setting priorities:

1. Create a to-do list

2. Determine the urgency and importance of each task

3. Prioritize tasks based on urgency and importance: Use the Pomodoro Technique to work on your highest-priority tasks first.

4. Use the breaks to evaluate progress

5. Stay focused: During each Pomodoro, stay focused on the task at hand. Avoid distractions, such as social media or email, that can interrupt your concentration and derail your progress.

Previous Episode

Episode 62 - Interview Dan Fauchier

In this episode The Uncommon Communicator returns to the interview format. WE are still trying to work out the kinks.
Our Guest Dan Faucher is a Certified Master Facilitator for Lean Design and Construction, facilitating, training and coaching dozens of companies and agencies in various principles, tools and techniques. He is also the co-author of a new book, Lean Project Delivery: Building Championship Project Teams.
Listen in on this episode as we dive into communication, body language and a master facilitator story that will have you on the edge of your seat.
You can check Dan's LinkedIn page here : https://www.linkedin.com/in/danzpage/
Here is a link to the Tom Brady article: https://leandesignconstructionblog.com/?s=Tom+Brady
Please connect with Dan and let us know you thoughts on this week Podcast . Email us at [email protected]

Next Episode

E64 - The Review

Giving or writing a review is very different from feedback or giving an evaluation. A review is for the masses. Your giving your review to others so you can either enrich them, avise them or plain tell them to look the other way. This falls clearly into a communication category and requires some skills and tactics.
Here are 8 tips on giving a great review :

Provide useful, constructive feedback. Constructive is the operative word. If its a positive rivier or its about telling a hard truth or opinion, it can be provided in a manner that is helpful.
Be detailed, specific and honest. Details are important. A simple ...It's good doesn't benefit anyone. Give specific details of why you liked or disliked it. and most of all be honest.
Keep it civil and friendly. There is no reason to let your emotions get in the way. A lot of times , reviews that are just rude or angry get thrown out with the overly glossy ones.
Make sure you are reviewing the correct company, domain or URL. Many bad reviews have been applied to the wrong recipient.
Talk about a range of elements. You can talk about the product itself, but also include customer service. Having a bad product replaced with fantastic customer service will turn a bad review into a positive experience. share it.
Don't get personal. Leave out names, emails or phone numbers. No reason to drag it into the mud ( refer to #3)
Update your review as needed. Sometime the review is written after a bad experience and the owner goes the extra mile to make it up. Celebrate the humanness of that.
Proofread your review. A poorly written review will be tossed out by a lot if people, including this Uncommon communicator.

This tips should improve your ability to give and receive reviews with the right intention. Adding another tool to your toolbox of ownership of your conversations.