Wedding Day Rentals with Gabrielle Richter

05/24/23 • 41 min

Unveiling Paradise: Your Go-To Destination Wedding Podcast

Serious question: Do you know exactly what your venue provides for your wedding? Do they provide tables and chairs? Forks and knives? What about trash cans? In this episode, we talk about the rental items you might need for your wedding, what in the world is a rain hold, and what rental items are the most forgotten. Gabrielle Richter, President of Accel Events and Tents, joins us and shares her advice on how to best utilize a full-service rental company like Accel. If you’re planning an indoor wedding, and outdoor wedding, or even a rehearsal get together, you don’t want to miss this week’s episode.
Support us: patreon.com/unveilingparadise

Why should I rent vs buy items for my wedding?
Can you ensure it's appropriate quality, size, etc? What is your utilization after the wedding? Buying and throwing away leads to a lot of environmental waste. Renting items like linens, candles, and other small items is more sustainable for the environment.
Where do we start when creating our rental list? First, think about your venue and what you NEED to rent - if you're indoors you'll need more decor vs hardware like tents and lighting. If you're outdoors, you'll likely need a lot more: tables, chairs, plates, napkins, linens, forks, glassware, etc.
If you need a tent, rent it ASAP, and go bigger than you think. You can always downsize as you finalize your layout and guest count.
What's a rain hold? If you're wanting a wedding under the stars, but are worried about the weather (rain and heat are a thing!!), you can hold a tent on your rental order, and cancel it as it gets closer to your wedding day. You'll pay a percentage of the total cost of the tent, vs paying 100%, but you'll have the confidence of knowing that if the weather goes sideways, you have the tent you need.
What are the most common items that are forgotten when working on a rental order? Accessory tables like a check in table, bar back, memorial table, lighting in all areas - catering tents, over the bar, cocktail tables, etc, extra table wear (plates, forks, etc) and trash cans are often forgotten.
What are some cool accent pieces? Chandeliers and other fun lighting options, lounge furniture, bar fronts, and tablescape - colored goblets, gold or black flatware, personalized napkins, chargers. These items create a huge impact.

Find Accel Events and Tents
Instagram: @accelrentals
accelrentals.com
Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email us [email protected]
Web unveilingparadise.com

These are our top 3 episodes to start with if you are new to our show. We'd love to hear from you. Hit us up and mention our show to learn more about our Unveiling Paradise Promo.

Please support this episode's show sponsor - Fine Time Shave Ice - Learn more at https://www.finetimeshaveice.com

Support the show

Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email us [email protected]
Web unveilingparadise.com

Why should I rent vs buy items for my wedding?
Can you ensure it's appropriate quality, size, etc? What is your utilization after the wedding? Buying and throwing away leads to a lot of environmental waste. Renting items like linens, candles, and other small items is more sustainable for the environment.
Where do we start when creating our rental list? First, think about your venue and what you NEED to rent - if you're indoors you'll need more decor vs hardware like tents and lighting. If you're outdoors, you'll likely need a lot more: tables, chairs, plates, napkins, linens, forks, glassware, etc.
If you need a tent, rent it ASAP, and go bigger than you think. You can always downsize as you finalize your layout and guest count.
What's a rain hold? If you're wanting a wedding under the stars, but are worried about the weather (rain and heat are a thing!!), you can hold a tent on your rental order, and cancel it as it gets closer to your wedding day. You'll pay a percentage of the total cost of the tent, vs paying 100%, but you'll have the confidence of knowing that if the weather goes sideways, you have the tent you need.
What are the most common items that are forgotten when working on a rental order? Accessory tables like a check in table, bar back, memorial table, lighting in all areas - catering tents, over the bar, cocktail tables, etc, extra table wear (plates, forks, etc) and trash cans are often forgotten.
What are some cool accent pieces? Chandeliers and other fun lighting options, lounge furniture, bar fronts, and tablescape - colored goblets, gold or black flatware, personalized napkins, chargers. These items create a huge impact.

These are our top 3 episodes to start with if you are new to our show. We'd love to hear from you. Hit us up and mention our show to learn more about our Unveiling Paradise Promo.

Please support this episode's show sponsor - Fine Time Shave Ice - Learn more at https://www.finetimeshaveice.com

Support the show

Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email us [email protected]
Web unveilingparadise.com

Previous Episode

5 Wedding Flower Misconceptions with Jeff Alencastre

Have you ever heard that faux flowers are cheaper than real flowers? How about the fact that you can save money by using bud vases? Are these floral facts? Or floral fiction? In this episode, we talk with Floral Creative,Jeff Alencaster, about common wedding floral misconceptions and help you figure out what’s true, and what floral falsities should be BUSTED. As a professional wedding planner and photographer, we’re excited to share our insights, tips and advice with you so listen in to this episode!

Support us: patreon.com/unveilingparadise

5 Common Wedding Floral Misconceptions... BUSTED

MYTH #1: Flowers grow in nature, so they can’t be that expensive
- A lot of time and hard work goes into producing a single flower - from land, people, water, boxes, fuel, labor and more. This is why flowers are often more expensive than you expect.
- You can get off season flowers but you will be importing them at a much higher price. If specific flowers are very important to you, plan your wedding around your floral seasons.
MYTH #2: Flowers are a good way to cut cost/save money
- Flowers are an investment to create your vision, and shouldn’t be thought of as a way to cut money; however you can be strategic and maximize your florals. For example, repurpose arbor pieces and spend your money on the heavily photographed, high impact pieces - bouquet, arbor, head table.
MYTH #3: I can get a flower in a specific color/shade at any time of the year
- Every flower has a different bloom season, and even if we import from around the world, it’s not a 100% guarantee. Try to focus on a color and vibe, not a specific flower.
- There are also colors that are harder to perfectly match, like coral... No two people think of coral as the same (pink to orange to red). It’s really hard to guarantee that exact shade of corals, so use napkins, linens or signage if you what that specific color and let your flowers complement it.
MYTH #4: I’ll save money if I DIY my flowers
- In Hawaii, it’s often not true due to the price of shipping, coolers/reefers to keep them fresh. It’s not practical to DIY everything. There’s also a lot of stress the day before for your family/friends that are making the flowers since you need to work on them as close to the wedding as possible.
- PRO TIP: Clear top tents are a flower nightmare.
MYTH #5: I’ll save money by using bud vases.
- At outdoor venues, bud vases often blow over due to wind which creates a watery mess on the linens.
- They’re often more expensive than a standard low centerpiece because of the labor of setting up, cleaning, and returning to pick up vases.
WHY SHOULD YOU WORK WITH A PROFESSIONAL FLORAL DESIGNER?
- They can help you work on your budget and make it beautiful by approaching it from a completely different angle. They will be coming from practicality and what you can realistically do

These are our top 3 episodes to start with if you are new to our show. We'd love to hear from you. Hit us up and mention our show to learn more about our Unveiling Paradise Promo.

Please support this episode's show sponsor - Fine Time Shave Ice - Learn more at https://www.finetimeshaveice.com

Support the show

Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email us [email protected]
Web unveilingparadise.com

Next Episode

Let's Hear it for the Boys: Tips to Look Your Wedding Day Best

It’s true, weddings are often about the brides. We love talking about the gorgeous wedding dresses, hair and makeup splurges, and all the pretty details. In today’s episode, we change things up and focus our full attention on the grooms. If you’re a groom, if you’re marrying a groom, or know a groom - this episode is for you! From tying a tie, to finding the perfect outfit to match your partner, to (BARF) talking about nose hairs... we’ve got you covered.

Support us: patreon.com/unveilingparadise

Let’s Hear it for the Boys (aka, the Grooms)

ATTIRE: to match or not to match? It’s important to match your partner’s level of formality. If they are formal, dress formally. If they’re in aloha attire, it’s ok to be more casual. The goal is to look like a matching couple on your wedding day.
Groom + Groom? Complement your outfits, Joe says don’t go fully matchy-matchy, Tessa is 100% into matching outfits!!
TIES AND BOW TIES: Do you know how to tie a tie? How about a bow tie? Your wedding day shouldn’t be the first attempt. Practice, practice, practice. Also, make them all look consistent with your wedding party - everyone’s knots should look the same.
SUITS AND TUXES: If you’re renting your attire, pick it up with enough time to try it on and make sure you have the right size AND nothing is missing. Try everything on!
DAY OF PREP: Is your shirt wrinkled? Iron it before the wedding day. Do you have a bow tie? Practice or rent a clip on. Be prepared for your wedding day.
Create a custom look with jacket liners - printed photos or custom embroidered jackets are a fun trend right now.
PERSONAL GROOMING: Get a fresh haircut, and trim your facial hair - nose hair, ear hair and eyebrows need to be groomed!
VOWS: Don’t wait to write these on your wedding day. Start at least a week ahead to give yourself time to write it. Don’t do this on your phone - write them out on paper or in adorable vow books.
GIVING EACH OTHER GIFTS? Plan ahead. Write a letter, get a gift, make it special, meaningful and don’t be afraid to surprise your partner with that card or letter.
YOUR WEDDING IS NOT YOUR FRAT PARTY - have fun, but not too much fun. You want to remember your wedding, so drink responsibly.
BE INVOLVED - The best weddings happen when both partners are involved in the process, but don’t wait until the last minute to get involved. If you weren’t involved from the beginning, don’t try to change things at the last minute.

Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email [email protected]
Web unveilingparadise.com

These are our top 3 episodes to start with if you are new to our show. We'd love to hear from you. Hit us up and mention our show to learn more about our Unveiling Paradise Promo.

Please support this episode's show sponsor - Fine Time Shave Ice - Learn more at https://www.finetimeshaveice.com

Support the show

Find Us on Instagram:
Unveiling Paradise @unveilingparadise
Joe @josephesser
Tessa @fredandkateevents
Email us [email protected]
Web unveilingparadise.com