How Creating Simple Business Systems Can Transform Your $3K Months into $20K Months

05/02/25 • 22 min

Are you trapped in the daily grind of your business, constantly putting out fires and wondering why your strategy isn't translating into sustainable growth? The missing piece might not be what you think.
Most entrepreneurs focus intensely on strategy—perfecting their social media posts, crafting launches, and fine-tuning their messaging. Yet many overlook the critical foundation that makes those strategies work: business systems. Without proper structure, even the best strategies become exhausting to implement and impossible to scale.
This episode reveals the transformative power of implementing business systems that create both time and energy freedom. We explore the key difference between strategy (what you do) and structure (how you organize it), showing how this shift in thinking can take you from chaotic $3K months to consistent $20K months without working harder.
From lead generation systems that automatically bring new prospects into your world to customer care processes that maintain strong client relationships, we break down the essential business systems every entrepreneur needs. You'll discover how to identify which system will create the biggest immediate impact for your unique business situation, creating a domino effect that solves multiple challenges at once.
The real magic happens when your business systems free up your time and mental bandwidth. That's when you can focus on the high-impact activities that truly move the needle—whether that's developing new offers, connecting with dream clients, or simply enjoying more time away from your business.
Ready to transform your business from constantly demanding to consistently delivering? This episode provides the roadmap to building systems that work for you, not the other way around. Your future self will thank you for the freedom and profitability these changes create.

Coaches, healers, and creatives—how much money are you leaving on the table?

Coach OS is the world’s leading all-in-one software that automates your business, scales your income, and replaces all your other software for a fraction of the cost!

Grab your free trial now, at https://coachossoftware.com/

Coaches, healers, and creatives—how much money are you leaving on the table?

Coach OS is the world’s leading all-in-one software that automates your business, scales your income, and replaces all your other software for a fraction of the cost!

Grab your free trial now, at https://coachossoftware.com/

Previous Episode

Embracing Your Journey: You're Not Behind, You're Preparing for Your Next Level

Want to learn how to upgrade your nervous system and your business systems? Join our free Rewired + Regulated challenge here:

https://thesystemseer.com/rr

Stuck with that feeling of being "behind" in your business? It's one of the most common struggles among entrepreneurs, especially women. We look at others who started after us yet seem miles ahead, and wonder where we went wrong.
But what if that feeling is actually giving us the wrong message? What if you're not behind at all, but exactly where you need to be, gathering the precise experiences required for your unique breakthrough?
In this deeply personal episode, I share my own journey through the challenges that initially made me feel like a failure but ultimately prepared me for success. From my "dead course graveyard" of investments that didn't pay off to hiring decisions I regretted, from launches that completely flopped to offers I hated delivering—each apparent setback contained a lesson I couldn't have learned any other way.
These challenges taught me exactly what learning formats work best for me, what qualities I need in team members, how to structure my offerings in alignment with my strengths, and how to balance business growth with family priorities. The seemingly wasted time and money weren't wasted at all—they were investments in my growth that prepared me for my next level.
The most beautiful part? When we reframe our challenges this way, we transform them into wisdom we can share with others, creating a ripple effect that extends far beyond our individual journeys. Your "failures" aren't just teaching you—they're potentially teaching everyone you touch.
Next time you feel that painful twinge of being "behind," pause and ask: "What is this trying to teach me?" Lean into the lesson with curiosity rather than judgment. You're exactly where you need to be, and your breakthrough is waiting on the other side of these challenges.

Coaches, healers, and creatives—how much money are you leaving on the table?

Coach OS is the world’s leading all-in-one software that automates your business, scales your income, and replaces all your other software for a fraction of the cost!

Grab your free trial now, at https://coachossoftware.com/

Next Episode

How to Build a Business That Doesn't Break When You Rest

Are you terrified to take a vacation from your business? You're not alone. That persistent worry—"everything will fall apart if I step away"—keeps countless entrepreneurs chained to their laptops, even during family time or much-needed breaks.
This fear doesn't come from nowhere. Most of us have experienced the painful reality of watching our hard-earned momentum evaporate after stepping back, only to find ourselves essentially starting over months later. What's truly heartbreaking is how this creates a vicious cycle: fearing the collapse of our business, we never truly unplug, which leads to burnout, decreased creativity, and ultimately—the very business stagnation we were trying to avoid.
Here's the uncomfortable truth: If your business would completely stop functioning during a two-week absence, that's a crucial indicator that you're missing the systems necessary for sustainable growth. The good news? This isn't a judgment—it's an opportunity. Systems aren't just about maintaining momentum during breaks; they're about magnifying your energy and compounding your impact every single day.
Whether it's automated booking calendars that fill your schedule while you're away, email sequences that nurture relationships and generate sales without your active involvement, or lead generation funnels that grow your audience on autopilot—each system you implement transforms from a one-time energy investment into ongoing returns. Your business evolves from requiring your constant attention to supporting your whole life, including your fundamental need for rest.
The mindset shift is profound: Systems aren't restrictive chains that limit your creativity or authenticity. They're the very foundation of freedom. They don't earn you the right to rest—you already deserve that simply by being human. Instead, they create the conditions where taking that rest doesn't come with anxiety, guilt, or devastating consequences to your business.
Ready to break the cycle of perpetual rebuilding? Check out the System Seer Playbook at avmcoaching.com to identify your gaps and create a business that thrives—even when you don't show up. Because your business should support your life, not consume it.

Coaches, healers, and creatives—how much money are you leaving on the table?

Coach OS is the world’s leading all-in-one software that automates your business, scales your income, and replaces all your other software for a fraction of the cost!

Grab your free trial now, at https://coachossoftware.com/

Effortlessly Productive - How Creating Simple Business Systems Can Transform Your $3K Months into $20K Months

Transcript

Speaker 100:00:19.500

So we are going to talk a little bit about some business systems today , and first I want to spend a little bit of time talking about when we think about business systems , for a lot of people our brain actually goes to strategy , because strategy has been pounded down our throat by so many people . So a lot of the time we're talking about business systems and people start to