Automate Your Agency

Alane Boyd & Micah Johnson

Are you a founder dreaming of breaking free from the day-to-day grind?
Or perhaps you're looking to scale your company without burning out?
Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you.
Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on:
✅ Implementing effective software solutions
✅ Leveraging automation and AI to do more with less
✅ Creating workflows and systems that allow your business to run without you
✅ Preparing your company for a potential sale or exit
Each week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success.
Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds!
For more game-changing strategies and resources, visit us at biggestgoal.ai!
To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community!
Take advantage of our free tools:
Free Asana, ClickUp, or Monday.com Selector ToolGet 25 Free Custom Automation Ideas for your BusinessIt's time to work smarter, not harder – let's automate your agency and unlock your business's potential!

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Top 10 Automate Your Agency Episodes

Goodpods has curated a list of the 10 best Automate Your Agency episodes, ranked by the number of listens and likes each episode have garnered from our listeners. If you are listening to Automate Your Agency for the first time, there's no better place to start than with one of these standout episodes. If you are a fan of the show, vote for your favorite Automate Your Agency episode by adding your comments to the episode page.

Why don't your Friday lunches and snack cabinets help improve your turnover?

Automate Your Agency

11/11/24 • 16 min

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Building a strong, sustainable company culture isn't about offering perks like free snacks or Friday lunches. It’s about creating systems, fostering accountability, and building trust from the ground up.

In this week's episode, Alane Boyd and Micah Johnson discuss how implementing the right systems and fostering shared accountability helped transform their company culture. They share how their early struggles with burnout and high turnover were turned around by focusing on creating structure and promoting trust across leadership and teams.

Tune in as they dive into:

🔹 Why systems and accountability are more effective than superficial perks

🔹 How leadership can foster trust and support employee well-being

🔹 The importance of respecting employees’ personal time and family commitments

🔹 And much more!

If you’re looking to strengthen your company culture, this episode will give you practical insights on how trust and effective systems can lead to a happier, more productive team.

If this episode resonated with you, consider leaving us a 5-star review! It helps us reach more listeners and ensures we continue bringing valuable insights to help you build a stronger company culture. Be sure to subscribe, new episodes drop every week!

Disclosure: Some of the links above are affiliate links. This means that at no additional cost to you, we may earn a commission if you click through and make a purchase. Thank you for supporting the podcast!

For more information, visit our website at biggestgoal.ai.
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Stop managing tasks! Start managing workflows in ClickUp, Asana, and Monday!

Automate Your Agency

02/24/25 • 20 min

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Using project management tools like Asana, ClickUp, or Monday without a solid workflow is like trying to run a marathon in flip-flops. It's messy, chaotic, and you’re probably wasting a ton of time. Newsflash: it doesn’t have to be that way.

In this episode, Alane Boyd and Micah Johnson drop the truth on why your workflow is probably a mess, and how to fix it. They’re not sugarcoating it: we’re talking about the real reasons your team isn’t hitting their stride and the steps to finally make your project management tools actually work for you.

Here’s what you’ll get:

💡 Why using Asana, ClickUp, or Monday like a basic to-do list is a huge mistake.

💡 Simple, no-tech-needed ways to set up workflows that actually *move the needle*.

💡 How to fix the accountability gaps that are holding your team back.

Stop wasting time and start building the systems that’ll make your team work smarter, not harder. This episode is your wake-up call, no more excuses, let’s get your team on track.

Also, if you're looking to dive deeper into any of these tools, check out our WMS Basic Training courses:

Loving the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

For more information, visit our website at biggestgoal.ai.
Want more valuable content and helpful tips?

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Make or Zapier? What’s the best automation tool?

Automate Your Agency

02/17/25 • 16 min

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Automation can feel like a lifesaver, until you’re stuck choosing the right tool. With so many options, it’s easy to wonder: Am I using the best one? We’ve been there too.

In this episode, we’re diving deep into Make vs. Zapier, two of the most popular automation platforms, and breaking down what actually matters when picking the right fit.

Here’s what we’re unpacking:

The real differences between Make and Zapier (beyond just pricing)
Why Make might be a game-changer for more complex workflows
When Zapier’s simplicity can save you time and headaches
How AI-powered automation is changing the game

This isn’t about choosing any automation tool, it’s about choosing the right one for your needs. If you’re looking to streamline your business without the tech overwhelm, this one’s for you!

Loving the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

For more information, visit our website at biggestgoal.ai.
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Project Planning 101: A must listen for Asana, ClickUp, and Monday Users

Automate Your Agency

03/31/25 • 18 min

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If your project planning feels like throwing tasks into Asana, ClickUp, or Monday and hoping for the best, we need to talk. That’s not a plan—it’s a recipe for stress, delays, and way too many “Where are we on this?” messages.

In this episode, Alane Boyd and Micah Johnson are keeping it real about why so many teams struggle with project planning, and how to fix it. No fluff, no corporate jargon—just simple, practical steps to help you take control of your workflow and actually get stuff done.

Here’s what you’ll walk away with:

💡 Why dumping tasks into a list isn’t the same as real project planning.
💡 Easy ways to structure workflows so things don’t fall through the cracks.
💡 How to stop bottlenecks before they derail your projects.

If you’re tired of last-minute scrambles and missed deadlines, this episode is for you. Let’s get your projects on track, hit play now!

Loving the podcast? Don’t forget to subscribe on YouTube, or find us wherever you listen to podcasts!

For more information, visit our website at biggestgoal.ai.
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How to build a business partnership that actually works?

Automate Your Agency

07/22/24 • 20 min

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Despite what we see in the media, business partnerships are almost never perfect. Individual perspectives and experiences can give way to conflict with the power to slowly dismantle your business. However, accepting and planning for conflict can help you leverage your differences in ways that can significantly improve your operations and ultimately strengthen your organization.

In this episode of Automate Your Agency, Alane and Micah unravel the myth of "effortlessly successful business partnerships" and shed light on the ongoing effort required to maintain a healthy, productive relationship. Tune-in as they dive deep into their personal experiences and share their innovative system to help manage conflicts and streamline decision-making to enable you and your organization to prioritize and execute efficiently. You do not want to miss this!

Why Listen? 👇

(0:00) Hear How We Navigated the Challenges of Business Partnerships
(6:10) Learn to Balance Different Work Styles
(10:06) Implement an Efficient Request System with Forms and Templates
(13:21) Discover the Importance of Providing Context
(15:16) Explore Our Strategy for Managing and Prioritizing Request Backlogs

Request examples of our Idea Submission Template and Form to see how we submit our idea and meeting requests!

If you found this episode valuable and want to help other businesses reap the rewards, would you mind leaving us a 5-star review? It will help with show rankings and give more listeners the opportunity to find our show.

Don't forget to subscribe so you never miss an episode! Thank you and see you next time!

Tools mentioned in this episode:

ClickUp____________________________________________________________________________________________

For more information, visit our website at biggestgoal.ai.
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Want the tea on integrating Hubspot with ClickUp, Asana, and Monday.com?

Automate Your Agency

02/10/25 • 22 min

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HubSpot is awesome, but if you’re not using it to its full potential, you’re missing out. It’s not just about managing contacts, it’s about automating your workflows and integrating with tools that make everything run smoother.

So, should you be using HubSpot integrations to power up your business? The answer’s pretty simple: Yes! But—and it’s a big but—setting up those automations and integrations the right way can make all the difference between feeling like a productivity ninja or getting buried under a pile of admin work.

In this episode, we’re diving into:

Why integrating HubSpot with your project management tools is a total game-changer
How automation can save you time and make client onboarding way smoother
Some real-life examples of businesses using these integrations like pros
And when it’s time to call in the experts to get it all set up right
And a lot more!

Bottom line: Whether you’re just starting with HubSpot or looking to take it to the next level, this episode is packed with the tips you need to make your business run way more efficiently.

What did you think of the episode? Drop us a 5-star review and let us know! It helps us get the word out to more listeners like you. Don’t forget to subscribe for more easy-to-digest tips every week.

For more information, visit our website at biggestgoal.ai.
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What are AI Agents and what could they be automating in your business?

Automate Your Agency

03/17/25 • 30 min

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Running a business is already chaotic enough. The last thing you need is to be buried under emails, data entry, and mindless tasks that eat up your time. That’s where AI agents come in.

AI agents aren’t just another buzzword, they’re like digital assistants that can handle repetitive tasks, make decisions based on data, and free you up to focus on growing your business. Unlike simple automation tools, AI agents can learn, adapt, and improve over time, making them a powerful tool for businesses that want to work smarter, not harder.

Think about all the time spent on answering emails, scheduling meetings, processing invoices, or tracking customer interactions. AI agents can handle these tasks, ensuring consistency, speed, and accuracy while freeing you up to focus on strategy and growth. But here’s the deal: AI is only as smart as the system you build around it. If your data is a mess, your AI will be too.

We’ll be honest, this isn’t just a “plug in ChatGPT and let it run your company” kind of thing. We’re talking about real strategies, real mistakes businesses make, and how you can start using AI to your advantage without overcomplicating it.

Here’s what we’re getting into:

🔹 What AI agents are and how they can automate tasks in your business

🔹 Why having clean, structured data is the key to making AI work for you

🔹 The ways businesses are automating tasks and cutting down on manual work

🔹 The biggest mistakes owners make that cost businesses time and money

🔹 Where AI is headed in the future and what it means for your business

🔹 And so much more

If you’re still on the fence about AI, it’s time to think again. The future is already here, and AI is leading the way. Don’t let your business fall behind, get ahead of the curve now.

Enjoying the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

For more information, visit our website at biggestgoal.ai.
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When should I worry about building processes and workflows and how to start?

Automate Your Agency

07/08/24 • 22 min

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Knowing when to implement processes in your business is critical; premature focus can hinder growth, while delayed focus can cause burnout and inefficiency. So when should you actually start worrying about your processes? 🤔

In this thought-provoking episode of Automate Your Agency, Alane and Micah discuss the key indicators for finding the process implementation sweet spot. Tune-in to learn how leveraging tools like Loom can make process documentation a breeze and how visual process diagrams can supercharge your team's ability to execute! 🎉

Why Listen? 👇

(1:15) Learn When to Start Focusing on Processes
(7:02) Explore Creating Effective Processes Through Delegation and Collaboration
(11:58) Learn to Optimize Process Documentation with Loom and AI Tools
(16:32) Discover How Visual Diagrams Can Help Streamline Your Processes

If you're interested in building process diagrams that drive more knowledgeable and efficient teams, join our Free Process Mapping Course to start creating today. 🚀

Don't forget to subscribe so you never miss an episode! Thank you and see you next time!

Tools mentioned in this episode:

For more information, visit our website at biggestgoal.ai.
Want more valuable content and helpful tips?

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How do I improve my employee onboarding by 800% using automation, personality playbooks, and ClickUp, Asana, and Monday?

Automate Your Agency

07/15/24 • 12 min

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Did you know researchers found that a well-defined employee onboarding process improves new hire retention by 82% and their productivity by more than 70%? 🤩

Employee onboarding doesn't have to be elaborate, but it should be leveraged to make your new hire feel prepared, welcomed, and seen. Expending a little extra effort to master your first impression will go a long way!

In this episode of Automate Your Agency, Alane and Micah unpack how a successful team building exercise became a valuable cornerstone in their employee onboarding process. Tune-in to learn how their unique personality playbooks have helped them build a more tight-knit, engaged global team and how you can enjoy the same benefits in your business! 🎉

Why Listen? 👇

(1:56) Uncover the Inception of the Personality Playbook
(3:05) Learn How to Implement Personality Playbooks into your Onboarding Process
(5:28) Understand the Benefits of the Personality Playbook
(7:01) Hear the Importance of Welcoming New Hires Properly

Feel free to review Alane's Personality Playbook to see it in action and check out 16 Personalities to take your free personality test today!
Are you interested in building a personality playbook of your own? Create Your Free Arvo account to leverage the personality playbook template that Alane and Micah use with their team!

Don't forget to subscribe so you never miss an episode! Thank you and see you next time!

__________________________________________________________________________________________________

For more information, visit our website at biggestgoal.ai.
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How Slack, Teams, Text, and Email notifications actually kill your productivity

Automate Your Agency

04/21/25 • 13 min

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Ever feel like you're constantly being pulled in a million directions—Slack, email, texts, pings, dings, and buzzes? Suddenly, you’ve jumped between five things and finished none of them.

Sound familiar?

That's exactly why we recommend turning off all notifications No banners. No buzzes. No red bubbles shouting for attention. Just quiet.

In Episode 46 of Automate Your Agency, Alane and Micah talk about the surprisingly simple mindset shift that allowed us to reclaim focus, how we handle the fear of missing something urgent, and why turning off notifications might be one of the healthiest things you can do.

You'll discover:

The impact of constant notifications on productivity and focus
How to distinguish between true urgency and unnecessary interruptions
What improved when we eliminated all notifications
Practical systems for staying organized and responsive—without the overwhelm

This episode is for business owners and leaders who are tired of feeling “on” 24/7 and ready to reclaim some calm without sacrificing responsiveness. Trust us: your brain will thank you.

Enjoying the podcast? A 5-star review would mean a lot! It helps other listeners find our show and lets us know we’re hitting the mark. And don’t forget to subscribe—new episodes drop every week!

For more information, visit our website at biggestgoal.ai.
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Show more best episodes

FAQ

How many episodes does Automate Your Agency have?

Automate Your Agency currently has 47 episodes available.

What topics does Automate Your Agency cover?

The podcast is about Entrepreneurship, Podcasts, Technology, Business Growth, Project Management and Business.

What is the most popular episode on Automate Your Agency?

The episode title 'How do I reclaim an hour a day to work on my business?' is the most popular.

What is the average episode length on Automate Your Agency?

The average episode length on Automate Your Agency is 19 minutes.

How often are episodes of Automate Your Agency released?

Episodes of Automate Your Agency are typically released every 7 days.

When was the first episode of Automate Your Agency?

The first episode of Automate Your Agency was released on May 30, 2024.

Show more FAQ

Automate Your Agency

Alane Boyd & Micah Johnson

Top 10 Automate Your Agency Episodes

FAQ

How many episodes does Automate Your Agency have?

What topics does Automate Your Agency cover?

What is the most popular episode on Automate Your Agency?

What is the average episode length on Automate Your Agency?

How often are episodes of Automate Your Agency released?

When was the first episode of Automate Your Agency?

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