Gmail Tips And Tricks To Tame Your Inbox - E006

05/12/20 • 43 min

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In this episode we discuss tips and strategies to help you achieve inbox zero with Gmail. We discuss the use of inbox types, filters, integration with Google Calendar, Google Tasks, and Google Keep, and so much more!

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Show Notes
News and Updates

Global Google Educator Group (GEG) - Social Media and Website
Screencastify - New app-smashing library (EdPuzzle, Wakelet, and Remind) and form for suggestions

Featured Content
Gmail is a powerful beast! There are lots of great ways to tame the beast and take control of your inbox.

How to get to your main settings panel in Gmail
Inbox types - Default, Unread First, Important First, Starred First, Priority Inbox, and Multiple Inboxes
- Hover over the Inbox tab and click on the drop down menu for easy access to inbox types!
- Default Tabs - Primary, Social, Promotions, Updates, Forums, Starred
- Priority inbox settings - Important and Unread, Starred, Empty, Everything Else
  - Configure each with the drop down arrows
- Filters setup and suggestions:
  - Use for sorting emails like notifications into labels so that they skip your inbox
  - Filter options: Skip the inbox, (Mark as read), Apply a label, and Apply filter to matching conversations
  - Use Delete it if you dare!
Nudges - annoyingly good reminders
- Turn on in Settings > General - also turn on your Send and Archive button here!
Templates (aka Canned Responses)
- Save: Three dots > Templates (Compose window)
- Delete your signature before saving to avoid doubles!
- Enable templates under Settings > Advanced (also custom keyboard shortcuts, unread icon, and right-side chat here too)
Other options in the compose window - Three Dots > Label emails and Request Read Receipt
Integration with other Google Tools
- Google Calendar - create an event from an email
- Google Tasks and Google Keep - add as a task

Support the show

Connect with EduGals:

Global Google Educator Group (GEG) - Social Media and Website
Screencastify - New app-smashing library (EdPuzzle, Wakelet, and Remind) and form for suggestions

Featured Content
Gmail is a powerful beast! There are lots of great ways to tame the beast and take control of your inbox.

How to get to your main settings panel in Gmail
Inbox types - Default, Unread First, Important First, Starred First, Priority Inbox, and Multiple Inboxes
- Hover over the Inbox tab and click on the drop down menu for easy access to inbox types!
- Default Tabs - Primary, Social, Promotions, Updates, Forums, Starred
- Priority inbox settings - Important and Unread, Starred, Empty, Everything Else
  - Configure each with the drop down arrows
- Filters setup and suggestions:
  - Use for sorting emails like notifications into labels so that they skip your inbox
  - Filter options: Skip the inbox, (Mark as read), Apply a label, and Apply filter to matching conversations
  - Use Delete it if you dare!
Nudges - annoyingly good reminders
- Turn on in Settings > General - also turn on your Send and Archive button here!
Templates (aka Canned Responses)
- Save: Three dots > Templates (Compose window)
- Delete your signature before saving to avoid doubles!
- Enable templates under Settings > Advanced (also custom keyboard shortcuts, unread icon, and right-side chat here too)
Other options in the compose window - Three Dots > Label emails and Request Read Receipt
Integration with other Google Tools
- Google Calendar - create an event from an email
- Google Tasks and Google Keep - add as a task

Support the show

Connect with EduGals:

Previous Episode

E005. Using Google Tools To Get Organized And Stay Organized

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Next Episode

How To Make The Most Of Google Slides In Your Classroom - E007

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In this episode, we discuss the many ways that Google slides can be used with students. We talk about the use of custom slide dimensions, insert audio, themes, and so much more!

News and Updates:

Tony Vincent - URL Hack: Copy all comments (copy?copyComments=true)
Fluency Tutor by TextHelp and Extension - currently free!
- Lets students record themselves reading and share with the teacher

Featured Content: Google Slides

Slide dimensions - any dimension is possible!
- Uses: Bitmoji stickers, custom icons (Background = transparent, download as png)
Clipboard Keyboard Shortcut - Mac: cmd + control + shift + 4
Digital worksheets - Upload as background image (jpg or png), and add text boxes
Advanced: Master View
- Create backgrounds that cannot be edited. Insert image, use text placeholders (dropdown arrow - title, subtitle, or body placeholder)
- Create your own theme if you dare!
- Change ALL the fonts at once
Paint Roller - Copy formats
Insert audio
- Format options - start playing on click vs automatic, volume on presenting, hide icon, loop audio, stop on slide change
- Uses - audio instructions for differentiation, listening exercises for language classes, student created items such as narrated eBooks, comics etc, student created podcasts
- Use Screencastify to download audio only
- Audio file need to be in your Google Drive folder and sharing settings to “anyone can view” and mp3 format
Slides order
- Link to “Slides in this presentation” in links menu
- Uses: Choose your own adventure - eBook with audio, table of contents slide for crowdsourced materials, study guides
- Digital planners - from Slides Mania! Types: student/teacher or weekly planners
Themes: Slides Mania, Slides Carnival, etc.
- Save all your themes to a templates folder in Google Drive
- Themes > Import Theme - find your theme to add it to your presentation
Import slides
- Find it under File > Import Slides, choose the slides you want to import
- Great for sharing resources with other teachers or recreating PD
Publish to the web
- Embed slide deck to sites using File > Publish to Web
- Lots of settings here - time, start automatically or on click, password setup etc.
- Use: stop motion animation (change time to 250 ms in URL or embed code)
- URL hack - change edit to present in the sharing link to force presentation mode
Manipulatives - Drag and Drop activities
Social media experiences