Putting the AP in hAPpy
Debra R Richardson
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
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Top 10 Putting the AP in hAPpy Episodes
Goodpods has curated a list of the 10 best Putting the AP in hAPpy episodes, ranked by the number of listens and likes each episode have garnered from our listeners. If you are listening to Putting the AP in hAPpy for the first time, there's no better place to start than with one of these standout episodes. If you are a fan of the show, vote for your favorite Putting the AP in hAPpy episode by adding your comments to the episode page.
Episode 71: It’s Not All About Rebates – How I Made AP More Efficient Using Commercial Cards
Putting the AP in hAPpy
02/20/20 • 23 min
If you are wondering how commercial card programs can make Accounts Payable more efficient this is the podcast for you. I am going to talk about a part of my journey as an AP Manager and how I used commercial cards – and no, it’s not all about rebates.
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Episode 12: What Role Can P-Cards Play to Avoid Fraud in Your Vendor Master File.
- Blog “How To Make Your Employees Feel Appreciated”
- Gino Wickman’s Book: Traction: Get a Grip on Your Business
- Need help cleaning your Vendor Master File for a Portal Implementation? 5 Day Vendor Master File Clean-Up
- Authentication. Validation. ManagementTM: 3 Step Vendor Setup & Maintenance Process. Protect your Vendor Master File. Setup real vendors and avoid fraudulent payments
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- More Podcasts/Blogs www.debrarrichardson.com
- More ideas? Email me at [email protected]
Music Credit: www.purple-planet.com
Episode 14: 2 Ways to Partner with Systems/IT to Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees
Putting the AP in hAPpy
01/21/19 • 19 min
In my blog post titled “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” published Thursday, January 17, 2019, I described how Secure Print and Desk Audits can help protect the vendor master file from fraud by keeping sensitive vendor data secure.
Today’s podcast will include two extra ways to protect your vendor sensitive data that involve the IT team. You will want to listen to the end where I describe my experience with Non-Vendor Maintenance employees collecting vendor supporting documentation to submit to Vendor Maintenance. What do you think those employees are doing with the documents after they submit to Vendor Maintenance? Hint, they are not safely disposing of that data.
Don’t miss out on the special discount and a chance to win a “Putting the AP in hAPpy” coffee mug at the end of the interview.
Linked mentioned in the podcast:
- Blog Post: “2 Processes You Can Implement Today To Protect Sensitive Vendor Data from Non-Vendor Maintenance Employees” http://bit.ly/2VYbzKn
- Kip Boyle’s Book: Fire Doesn’t Innovate: The Executive’s Practical Guides to Thriving in the Face of Evolving Cyber Risks https://amzn.to/2RBLimo
- Vendor Validation Reference List: www.debrarrichardson.com - Scroll to footer.
- Podcast: Subscribe and leave a review on iTunes, Google Play, Stitcher, Spotify, TuneIn or YouTube
- Need Help Cleaning the Vendor Master File? Visit www.debrarrichardson.com/services
- Need Vendor Master File training? Visit www.debrarrichardson.com/training
- Need Accounts Payable Gifts: Visit www.debrarrichardson.com/shop - Are you, your co-workers or your team Putting the AP in hAP py?
Music Credit: www.purple-planet.com
Episode 222: Didn’t Get a Chance to Clean Your VMF? Do These 3 Steps Before Distributing and Filing 1099-MISC/NECs to Avoid IRS Penalties
Putting the AP in hAPpy
01/26/23 • 19 min
You didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for distributing 1099s to your payees and the related 1099 filing with the IRS and some states. But you still have time to do the minimum to avoid fines and penalties...and you also have time to get help.
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Webinar: On-Demand Webinar: Vendor Master File Clean-up Tools: Validate Vendor Data / Find Missing Vendor Data / Identify Duplicates
- Webinar: On-Demand Webinar: 8 Steps to Clean Your Vendor Master File - Before the End of the Year
- YouTube Video: 3 IRS 1099 Updates for the 2022 Tax Year
- 24-Hour Vendor Validations: https://debrarrichardson.com/cleanup
- Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- Prevent Fraudulent Payments. Get Your Own Copy of the3 Step Vendor Setup and Maintenance Process eGuide. (Includes Authentication Reference Template and Vendor Validation Reference List)
- More Podcasts/Blogs/Webinars www.debrarrichardson.com
- More ideas? Email me at [email protected]
- Music Credit: www.purple-planet.com
Episode 231: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2023
Putting the AP in hAPpy
03/30/23 • 31 min
It’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word. Now there is at least one new threat that is gaining traction – darn it ChatGPT!
Keep listening.
Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out my new Vendor Process Training Center for 149+ hours of weekly live and on-demand training for the Vendor team.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Vendor Master File Tip of the Week: What is Business Identity Compromise (BIC)?
- Vendor Process Training Center: Vendor Process Training Sessions – Live Online and On Demand. New Live Training Every Wednesday and Thursday.
- Training Session: Build An Authentication Matrix So Your Vendor Team And Help Desk Do Not Communicate With A Fraudster
- Free Q&A Session Each Friday from 12-2pm EST: Drop-In Live Q&A Session
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download (Get 25% Discount on the Global Vendor Registration Numbers)
- Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- More Podcasts/Blogs/Webinars www.debrarrichardson.com
- More ideas? Email me at [email protected]
- Music Credit: www.purple-planet.com
Episode 160: Charity Fraud - Don't Send Crooks Money on Giving Tuesday - Replay!
Putting the AP in hAPpy
11/04/21 • 18 min
What do you need to know to research and validate charitable organizations so you don’t send crooks your company’s intended tax-deductible contribution that is supposed to help those in need?
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Educate/Activities
- Research and Validate
- 5 Day Vendor Master File Clean-Up
- Podcast Episode 3: Fake Charities: How to Protect Your Vendor Master File from Fraud
- Blog Post: Charity Fraud – Verify Before You Give.
- Comparitech Blog: “Charity donations, online fraud, and hoaxes: What to look out for”
- Vendor Validation Reference List with Resources Links: https://www.debrarrichardson.com/vendor-validation-download
More Podcasts/Blogs www.debrarrichardson.com
More ideas? Email me at [email protected]
Episode 143: Tales from an Audit: Findings for Management of the Vendor Master File and Best Practices to Avoid
Putting the AP in hAPpy
07/08/21 • 16 min
I found an Audit of 10 Government Entities on the Vendor Management practices and wow – their findings include common issues that your organization may be dealing with. So, if you want to hear what they found and best practices that you can implement to avoid....
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Blog: Tales from an Audit: Findings for Management of the Vendor Master File and Best Practices to Avoid
- Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
- Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
- Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
- More Podcasts/Blogs www.debrarrichardson.com
- More ideas? Email me at [email protected]
Music Credit: www.purple-planet.com
Episode 23: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor
Putting the AP in hAPpy
03/23/19 • 25 min
If you work in a Finance, Accounting, Purchasing or Accounts Payable Department of a US Agency or Entity and are responsible for setting up vendors in your Accounting System or ERP – this podcast episode is for you. The information below will keep you compliant with regulatory agencies and will also ensure that you are validating that the vendor is real, and the data is not fraudulent prior to adding the vendor to the vendor master file. And that’s what we want folks – real vendors!
Basic Requirements
- Vendor Legal Name and Tax ID Validated Against Internal Revenue Service (IRS) Records
- Vendor Value Added Tax (VAT) Number against VAT Information Exchange System (VIES)
- Additional Tax Number Validations
- Vendor Legal Name against Specially Designated Nationals List (SDN) from the Office of Foreign Assets Control (OFAC)
- Vendor Address Validated against US Postal Service (US) and Google Earth
Additional Requirements If the Payment Method is ACH/Wire
- Vendor International Bank Account Number (IBAN)
- Vendor International Business Identifier Code (BIC) or Society for Worldwide Interbank Financial Telecommunication Code (SWIFT)
- Vendor Bank Name against Specially Designated Nationals list (SDN) from the Office of Foreign Assets Control (OFAC)
Additional Requirement If You Are a Government Agency/Entity
- Vendor Legal Name Against System For Award Management (SAM)
Additional Requirements If You are A Healthcare Organization
- Vendor Legal Name Against Exclusion List of Office of Inspector General (OIG)
Subscribe today to be entered into the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
More Information:
Read the Blog: https://www.debrarrichardson.com/blog/2019/3/20/us-entity-validations-required-to-setup-a-non-us-foreign-vendor
Music Credit: www.purple-planet.com
Episode 176: 4 Ways To Do the IRS TIN Match
Putting the AP in hAPpy
03/03/22 • 28 min
If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that you can pick from to start this critical validation. And if you are currently doing it, maybe a different option will make your vendor process more efficient.
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication, internal controls, and best practices to it from fraud.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Training: IRS W-9 Examples by Tax Classification > What to Look for when Accepting Your Vendor’s W-9: https://www.debrarrichardson.com/essentials
- TINCheck.com: https://www.tincheck.com
- W-9 Manager: https://www.w9manager.com/
- IRS Publication 2108-A: On-Line Taxpayer Identification Number (TIN) Matching Program https://www.irs.gov/pub/irs-pdf/p2108.pdf
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- Toolkit: Done for Your Vendor Setup Forms, Company Branded ACH Form, Vendor Communication Templates, and Desktop Procedures in the Toolkit.
- Get Ready for 1099 and 1042 Tax Reporting Season by cleaning up your data: 5 Day Vendor Master File Clean-Up or 24 Hour Rapid Vendor Validations.
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- Desktop Procedure Template: https://www.debrarrichardson.com/desktop-procedures
- Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
- More Podcasts/Blogs www.debrarrichardson.com
- More ideas? Email me at [email protected]
- Music Credit: www.purple-planet.com
Episode 128: FBI Stats on Business Email Compromise (BEC) in 2020 and What They Say You Should Do If Your Company Falls Victim
Putting the AP in hAPpy
03/25/21 • 20 min
Remember in March of 2020 when most AP teams packed up abruptly and went to work from home? Well here are the FBI stats about what affect that chaotic time had on Business Email Compromise and what the FBI says you should do if you are a victim.
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- Blog: FBI Stats on Business Email Compromise (BEC) in 2020 and What They Say You Should Do If Your Company Falls Victim
- Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
- YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
- More Podcasts/Blogs www.debrarrichardson.com
- More ideas? Email me at [email protected]
Music Credit: www.purple-planet.com
Episode 83: Are Your Vendor Processes Manual? Here Are Automated Options for Authenticating Vendor Bank Change Requests
Putting the AP in hAPpy
05/14/20 • 15 min
I know that due to recent events many of you are putting in extra effort to convert check payment vendors to ACH/EFT. Well, Cybercriminals also know and are taking advantage. Think.Digital Partners have reported that hackers attacked the world’s businesses 22 million times between April 13th and April 19th. This episode I talk about ways you can automate authentication to avoid fraud when you are using a manual process to update your vendor bank details. What do I mean by that?
Keep listening.
Check out my website www.debrarrichardson.com if you need help cleaning your vendor master file or implementing authentication techniques, internal controls and best practices to prevent fraudulent payments.
Subscribe today to be entered in the subscriber-only monthly drawing to win a free Putting the AP in hAPpy Coffee Mug.
Links mentioned in the podcast:
- On-Demand Webinar: Protecting Vendor Bank Details When Changes Are Received via Email - Beyond the Phone Call
- Think.Digital Partners: https://www.thinkdigitalpartners.com/news/2020/04/21/hackers-attacked-the-worlds-businesses-22-million-times-in-the-last-7-days-alone/?utm_campaign=shareaholic&utm_medium=twitter&utm_source=socialnetwork
- Vendor Validation Reference List with Resources Links: www.debrarrichardson.com/vendor-validation-download
- Get ready for that AP Automation project with the 5 Day Vendor Master File Clean-Up.
- Prevent Fraudulent Payments. Get Your Own Copy of the 3 Step Vendor Setup and Maintenance Process eGuide.
- More Podcasts/Blogs www.debrarrichardson.com
- More ideas? Email me at [email protected]
Music Credit: www.purple-planet.com
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FAQ
How many episodes does Putting the AP in hAPpy have?
Putting the AP in hAPpy currently has 319 episodes available.
What topics does Putting the AP in hAPpy cover?
The podcast is about Management, Accounting, Podcasts, Business, Careers and Fraud.
What is the most popular episode on Putting the AP in hAPpy?
The episode title 'Episode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards!' is the most popular.
What is the average episode length on Putting the AP in hAPpy?
The average episode length on Putting the AP in hAPpy is 21 minutes.
How often are episodes of Putting the AP in hAPpy released?
Episodes of Putting the AP in hAPpy are typically released every 7 days.
When was the first episode of Putting the AP in hAPpy?
The first episode of Putting the AP in hAPpy was released on Oct 9, 2018.
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