Writing Tricks for College Essays and beyond - 58. Reports | How to write reports, from the basics to the finished product

58. Reports | How to write reports, from the basics to the finished product

04/11/19 • 7 min

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Writing Tricks for College Essays and beyond

What is a report? Why should I care? How do I go about it? Find out in today's epidode

SAMPLE REPORT TASK:

The international organization where you work has a sum of money available for making improvement to the work environment in your office to make it more productive. You have been asked to write a report for your manager in with you

Outline the problems with your work environment
Summarize the improvement you and your colleagues suggested
Recommend two changes.

Write your report.

SAMPLE REPORT ANSWER:

REPORT ON WORKPLACE IMPROVEMENTS

Introduction

The aim of this report is to outline the deficiencies in our present office environment and the suggestions which have been made for improvements, and to make recommendations for two changes.

The office environment

At present, the office suffers from a number of problems. Firstly, the air-conditioning system is antiquated and therefore noisy. This causes headaches and occasionally makes it difficult to hold telephone conversations. Also, the open office plan makes it difficult for people to concentrate on the work as they are frequently distracted by conversations in other parts of the office. Finally, many of the office chairs are uncomfortable and employees who spend long hours in front of their computers often complain of back ache.

Staff suggestions

Staff were consulted and they made the following suggestions: first, the air-conditioning should be replaced by a more modern, quieter system which provides cool air in the summer and heating in the winter. It was felt that this would reduce tiredness and improve morale, which would enable staff to work more productively. To deal with distractions from conversations there were two suggestions: either dividing the office with screens round each workstation, or having separate meeting rooms for necessary work discussions. Staff also requested more ergonomic office chairs.

Recommendation

As a first measure, I would recommend replacing the air conditioning and the office chairs. These two changes will have a direct effect on productivity by reducing absence due to sick leave and enabling staff to work more efficiently and more comfortably.

*****

THANK YOU FOR LISTENING TO THIS EPISODE Thank you for listening to this episode. I hope that it helped you discovering something about writing that you did not know, or that it helped you looking at things from a different perspective. If you enjoyed it, you might consider leaving a positive review wherever you are listening. It might seem simple, but it really helps.

What is a report? Why should I care? How do I go about it? Find out in today's epidode

SAMPLE REPORT TASK:

Outline the problems with your work environment
Summarize the improvement you and your colleagues suggested
Recommend two changes.

Write your report.

SAMPLE REPORT ANSWER:

REPORT ON WORKPLACE IMPROVEMENTS

Introduction

The aim of this report is to outline the deficiencies in our present office environment and the suggestions which have been made for improvements, and to make recommendations for two changes.

The office environment

Staff suggestions

Recommendation

*****

Previous Episode

57. Proposals | How to write academic proposals

What on Earth is a proposal? Will I ever need to write one while I am in College? Well, there is an easy trick to help you with it. Here Is What You Should Do For Your PROPOSAL. Follow this sample one...

SAMPLE TASK:

“You are member of the Students’ Council at the college where you study. The principal of the college wants to make it easier for first year students from other countries to fit into college life and has invited you to send in a proposal with practical suggestions. You have been asked specifically to consider improving the range of social activities on offer and appointing students advisers to help new students.”

Write your proposal.

SAMPLE SUGGESTED ANSWER:

PROPOSAL FOR INTEGRATING NEW STUDENTS FROM OTHER COUNTRIES

Introduction

The purpose of this proposal is to suggest ways of facilitating overseas students’ integration into this college.

Overseas students’ problems

There are two difficulties which newly arrived students have. Firstly, they are unfamiliar with the academic system in our country. Secondly, they often find it difficult to integrate on a social level with other students and the general population here.

Social activities

Judging by recent figures, it is clear that social activities organized by the college are not well attended. It has been noted that very few new students from other countries attend, especially in their first year. This may be partly due to poor publicity, but, more seriously, it may be because there is not a wide enough variety of activities attractive to foreign students. I would recommend asking new student themselves for their ideas on the kinds of social activities they would enjoy and I suggest we should invite these students to take part in organizing new activities.

Student advisers

It would also be a good idea, in my opinion, to instigate a new advisory system. This, more than anything, would overcome students’ problems with both the academic system and social aspects of their life at the college. A more experienced adviser or mentor would be responsible for helping new students from other countries to understand our system by giving them guidance and advise, while also introducing them to other students and helping them to make friends.

Conclusion

I suggest that we ask for volunteers to help with all the areas mentioned above.

*****

THANK YOU FOR LISTENING TO THIS EPISODE
Thank you for listening to this episode. I hope that it helped you discovering something about writing that you did not know, or that it helped you looking at things from a different perspective. If you enjoyed it, you might consider leaving a positive review wherever you are listening. It might seem simple, but it really helps.

Next Episode

59. Motivation | Are you writing too much? Well, don't!

Are you writing too much? Well, don't!

If you want to become a proud, consistent writer, just follow these two easy tricks...

TRICK 1: Set the bar ultra-low
Never set goals like, “I want to write 1000 words a day.” That’s too much, and you'll get disappointed with yourself as soon as you miss one day.

Instead, your goal is to write only one true sentence. Just one. The beauty of that goal is that it’s really easy to accomplish. Then, if you can, keep going. That way, whatever else you write on that day is an extra. You are well above your aim. Easy, right?

TRICK 2: Don’t just get started. Make it into a habit.
Often, people give advice like, “just get started!” And there’s truth in that. Starting is important. Sure thing, everyone can write for a day — or two, or three. But there are very few people who write consistently for years. That's because they aimed too high and got burnt out!

So, if you want to improve your writing, don't be too demanding. Set realistic goals that will make you feel proud of yourself once you have accomplished them. Make sure that they are so easy to integrate into your routine that they can be easily turned into a habit.

Then, proudly call yourself an accomplished writer!