Episode 2 | W Scottsdale - Hotel Venues, Room Blocks + PTO Days
02/08/24 • 35 min
This week we are in sunny Scottsdale Arizona joined by Anna Ly-Luu, Marketing Director of W Scottsdale. Anna's here to fill your cup with wedding hotel and venue secrets, tips on finding your perfect venue, expert insight on room blocks and wedding accommodations, and when you should ideally book your dream wedding venue.
Summary
In this episode, Anna, the marketing director of W Scottsdale, shares wedding hotel and venue secrets. She emphasizes the importance of booking the venue and room block as early as possible, especially in high-demand areas like Arizona. Anna also discusses the role of a wedding planner and the difference between a venue coordinator and a wedding planner. She highlights the significance of site tours and the importance of visualizing the space. Anna recommends bringing the parents for the final venue walkthrough and encourages couples to be flexible with their wedding dates to secure their dream venue.
Takeaways
Book the venue and room block as early as possible, ideally a year in advance
Consider the role of a wedding planner and the benefits they bring in terms of organization and vendor coordination
Schedule site tours with the venue to visualize the space and ask important questions
Be flexible with wedding dates to secure the dream venue
Bring the parents for the final venue walkthrough to ensure everyone is on the same page
Chapters
00:00 Introduction
00:58 Wedding hotel and venue secrets
01:11 Bringing Pinterest board to life
02:10 Marketing manager role
03:32 Rehearsal dinners at W Scottsdale
04:59 Private buyout and open rehearsal dinners
06:00 Wedding parties staying at the hotel
07:49 Hotel room block
08:36 Attrition in room block
09:24 Adding rooms to the block
10:18 Estimating room block size
11:13 Booking enough rooms in the block
11:31 Room block cutoff date
12:49 Running out of rooms in the block
13:45 Managing multiple events on the same day
14:50 Importance of having a wedding planner
15:39 Difference between venue coordinator and wedding planner
16:46 Meetings with the venue
18:10 Pre-planning process
19:20 Number of meetings with the venue
20:35 Scheduling site tours
21:35 Ideal time for site tours
22:35 Venue tours and visualizing the space
23:52 Booking the venue and hotel
26:38 Importance of knowing the lighting in the venue
27:56 Booking the venue and room block
29:17 Booking the dream venue
31:34 Booking the room block
33:23 Bride and groom staying at a different hotel
35:24 Conclusion
More from Sonja Babich & Dan Riggs:
Iron Diamond Media: https://www.irondiamondmedia.com/
Summit Hill Studios: https://summithillstudios.com/ @summithillstudios
More from Anna:
@wscottsdale on Instagram
@anna_lyluu on Instagram
Thank you to today’s sponsors:
Linen Effects: https://lineneffects.com/
Warpaint International: https://www.warpaintinternational.com/
Continental Diamond: https://www.continentaldiamond.com/
Today’s episode is powered by:
Ryann Lindsey Photography https://ryannlindseyphotography.com/
Hazel Grove Rentals https://www.hazelgroverentals.com/
Florals by Kendra https://floralsbykendra.com/
Amour de Sucre https://amourdesucre.com/
Le Briege Beauty https://lebeigebeauty.com/
Produced by Summit Hill Studios summithillstudios.com
and Iron Diamond Media irondiamondmedia.com
This week we are in sunny Scottsdale Arizona joined by Anna Ly-Luu, Marketing Director of W Scottsdale. Anna's here to fill your cup with wedding hotel and venue secrets, tips on finding your perfect venue, expert insight on room blocks and wedding accommodations, and when you should ideally book your dream wedding venue.
Summary
In this episode, Anna, the marketing director of W Scottsdale, shares wedding hotel and venue secrets. She emphasizes the importance of booking the venue and room block as early as possible, especially in high-demand areas like Arizona. Anna also discusses the role of a wedding planner and the difference between a venue coordinator and a wedding planner. She highlights the significance of site tours and the importance of visualizing the space. Anna recommends bringing the parents for the final venue walkthrough and encourages couples to be flexible with their wedding dates to secure their dream venue.
Takeaways
Book the venue and room block as early as possible, ideally a year in advance
Consider the role of a wedding planner and the benefits they bring in terms of organization and vendor coordination
Schedule site tours with the venue to visualize the space and ask important questions
Be flexible with wedding dates to secure the dream venue
Bring the parents for the final venue walkthrough to ensure everyone is on the same page
Chapters
00:00 Introduction
00:58 Wedding hotel and venue secrets
01:11 Bringing Pinterest board to life
02:10 Marketing manager role
03:32 Rehearsal dinners at W Scottsdale
04:59 Private buyout and open rehearsal dinners
06:00 Wedding parties staying at the hotel
07:49 Hotel room block
08:36 Attrition in room block
09:24 Adding rooms to the block
10:18 Estimating room block size
11:13 Booking enough rooms in the block
11:31 Room block cutoff date
12:49 Running out of rooms in the block
13:45 Managing multiple events on the same day
14:50 Importance of having a wedding planner
15:39 Difference between venue coordinator and wedding planner
16:46 Meetings with the venue
18:10 Pre-planning process
19:20 Number of meetings with the venue
20:35 Scheduling site tours
21:35 Ideal time for site tours
22:35 Venue tours and visualizing the space
23:52 Booking the venue and hotel
26:38 Importance of knowing the lighting in the venue
27:56 Booking the venue and room block
29:17 Booking the dream venue
31:34 Booking the room block
33:23 Bride and groom staying at a different hotel
35:24 Conclusion
More from Sonja Babich & Dan Riggs:
Iron Diamond Media: https://www.irondiamondmedia.com/
Summit Hill Studios: https://summithillstudios.com/ @summithillstudios
More from Anna:
@wscottsdale on Instagram
@anna_lyluu on Instagram
Thank you to today’s sponsors:
Linen Effects: https://lineneffects.com/
Warpaint International: https://www.warpaintinternational.com/
Continental Diamond: https://www.continentaldiamond.com/
Today’s episode is powered by:
Ryann Lindsey Photography https://ryannlindseyphotography.com/
Hazel Grove Rentals https://www.hazelgroverentals.com/
Florals by Kendra https://floralsbykendra.com/
Amour de Sucre https://amourdesucre.com/
Le Briege Beauty https://lebeigebeauty.com/
Produced by Summit Hill Studios summithillstudios.com
and Iron Diamond Media irondiamondmedia.com
Previous Episode
Episode 1 | Pilot episode | Wedding Photography with Andrew Vick
In this episode, Sonia Babich and Dan Riggs interview Andrew Vick, a wedding photographer with extensive experience. They discuss the importance of building a relationship with your wedding photographer and how it can lead to lasting memories. Andrew shares his travel experiences and highlights the value of capturing unique moments in different locations. They also discuss the role of a second photographer and the importance of engagement photos. Finally, they touch on the importance of understanding client expectations and the impact of true color in wedding photography. In this conversation, Andrew Vick discusses various aspects of wedding photography, including the importance of photography style, the role of editors and support teams, backup photographers and support systems, consistency in photography style, collaboration and specialization in photography, delivering on time and building a brand, the power of curiosity in conversation, the importance of building relationships, capturing emotion and moments, the impact of wedding photography, the power of touch in photography, creating meaningful moments in photography, the art of asking questions, creating experiences in conversations, the first look moment, planning the wedding day timeline, the importance of being together on the wedding day, considering lighting and timing, catering to the groom and culinary experiences, making decisions as a couple, the power of who cares more, building a healthy relationship, and additional resources for wedding planning.
Takeaways
Building a relationship with your wedding photographer can lead to lasting memories and a more personalized experience.
Capturing unique moments in different locations can create unforgettable wedding photos.
Engagement photos are important for understanding how you want to be captured on your wedding day.
Understanding client expectations and delivering true color in wedding photography is crucial. The style and approach to taking great photos are more important than the edit or preset used.
Having a support system, including backup photographers, editors, and a team, is important for a smooth wedding day experience.
Collaboration and specialization within a photography team can lead to consistent and high-quality work.
Building relationships and creating meaningful moments through photography can have a lasting impact on couples.
Effective communication, curiosity, and asking meaningful questions can enhance conversations and relationships.
Considering factors such as lighting, timing, and the wedding day timeline is crucial for capturing the best photos.
Making decisions as a couple and understanding each other's priorities can lead to a successful wedding planning journey.
Building a healthy relationship requires communication, respect, and compromise.
Chapters
00:00 Introduction
00:59 Working with a Wedding Photographer
03:19 First Wedding and Travel Experiences
07:01 Creating Lasting Memories
09:16 Importance of Building a Relationship
10:11 The Role of a Second Photographer
11:10 The Value of Engagement Photos
13:07 Creating Personalized Experiences
18:31 Understanding Client Expectations
21:01 The Importance of True Color
22:53 The Importance of Photography Style
23:41 The Role of Editors and Support Teams
24:38 Backup Photographers and Support Systems
25:34 Consistency in Photography Style
26:30 Collaboration and Specialization in Photography
27:27 Delivering on Time and Building a Brand
27:57 The Power of Curiosity in Conversation
Produced by Summit Hill Studios summithillstudios.com
and Iron Diamond Media irondiamondmedia.com
Next Episode
Episode 3 | Butler Transportation Seattle | Why you should prioritize transportation on your wedding day
This week we are in Seattle, Washington learning about the importance of prioritizing quality transportation for your wedding day. We dig in with Rod Childress from Butler Transportation on all the different types of vehicles you can utilize, how to make Grandma and Grandpa more comfortable on date night (your big day!). Some of the transportation pitfalls to be aware of and much more!
Summary
In this episode, Rod Childress, the director of Butler Transportation, discusses the different types of vehicles available for wedding transportation and the importance of booking transportation early. He emphasizes the need to consider parking and safety concerns when choosing a venue and highlights the special touches and details that Butler Transportation offers to enhance the client experience. Rod also provides tips for managing timelines, dealing with motion sickness, and ensuring the comfort and safety of elderly guests. He concludes by discussing the importance of tipping the driver and setting expectations for the transportation service.
Takeaways
Book transportation early to secure the desired vehicles and ensure a smooth experience.
Consider parking and safety when choosing a wedding venue, especially for remote or scenic locations.
Pay attention to the comfort and convenience of bridal parties, especially when it comes to getting in and out of vehicles.
Add special touches and details to enhance the transportation experience, such as matching lighting to the wedding colors.
Plan for the transportation needs of elderly guests and provide options for their comfort and convenience.
Chapters
00:00 Introduction
00:29 Types of Vehicles for Wedding Transportation
03:16 Comfortable Ride for Bridal Parties
04:08 Special Touches and Details
05:36 Importance of Booking Transportation Early
06:33 Considerations for Venue Selection
07:27 Parking and Safety Concerns
08:48 Creating a Memorable Experience
09:18 Managing Timelines and Pitfalls
10:42 Transportation for Elderly Guests
11:34 First Look and Styling Transportation
12:28 Budgeting for Transportation
13:55 Timing and Hiding Before the Wedding
14:51 Displaying Shuttle Schedules
15:42 Transportation for Large Guest Counts
17:59 Dealing with Motion Sickness
19:50 Getaway Cars and Trendy Options
22:12 Tipping the Driver
23:07 Booking Transportation after Choosing the Venue
25:22 Taking Care of Guests with Special Needs
26:25 Providing Car Seats for Children
28:21 Handling Sick Passengers
32:50 Tipping the Driver
More from Sonja Babich & Dan Riggs:
Iron Diamond Media: https://www.irondiamondmedia.com/
Summit Hill Studios: https://summithillstudios.com/
Produced by Summit Hill Studios summithillstudios.com
and Iron Diamond Media irondiamondmedia.com
Wedding Day Podcast - Episode 2 | W Scottsdale - Hotel Venues, Room Blocks + PTO Days
Transcript
00:00
Welcome to Wedding Day podcast with your host Sonja Babich, CEO of Iron Diamond Media, a leading wedding resource featuring seven localized wedding brands across the country and Dan Riggs, photography and videography expert and founder of Summit Hill Studios. Come along as they travel from state to state to connect with the most creative and well respected professionals in the wedding industry. Every episode will army with the hottest new trends, wedding date tips and details, and the
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