Episode 2 | W Scottsdale - Hotel Venues, Room Blocks + PTO Days

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This week we are in sunny Scottsdale Arizona joined by Anna Ly-Luu, Marketing Director of W Scottsdale. Anna's here to fill your cup with wedding hotel and venue secrets, tips on finding your perfect venue, expert insight on room blocks and wedding accommodations, and when you should ideally book your dream wedding venue.
Summary
In this episode, Anna, the marketing director of W Scottsdale, shares wedding hotel and venue secrets. She emphasizes the importance of booking the venue and room block as early as possible, especially in high-demand areas like Arizona. Anna also discusses the role of a wedding planner and the difference between a venue coordinator and a wedding planner. She highlights the significance of site tours and the importance of visualizing the space. Anna recommends bringing the parents for the final venue walkthrough and encourages couples to be flexible with their wedding dates to secure their dream venue.
Takeaways
Book the venue and room block as early as possible, ideally a year in advance
Consider the role of a wedding planner and the benefits they bring in terms of organization and vendor coordination
Schedule site tours with the venue to visualize the space and ask important questions
Be flexible with wedding dates to secure the dream venue
Bring the parents for the final venue walkthrough to ensure everyone is on the same page
Chapters
00:00 Introduction
00:58 Wedding hotel and venue secrets
01:11 Bringing Pinterest board to life
02:10 Marketing manager role
03:32 Rehearsal dinners at W Scottsdale
04:59 Private buyout and open rehearsal dinners
06:00 Wedding parties staying at the hotel
07:49 Hotel room block
08:36 Attrition in room block
09:24 Adding rooms to the block
10:18 Estimating room block size
11:13 Booking enough rooms in the block
11:31 Room block cutoff date
12:49 Running out of rooms in the block
13:45 Managing multiple events on the same day
14:50 Importance of having a wedding planner
15:39 Difference between venue coordinator and wedding planner
16:46 Meetings with the venue
18:10 Pre-planning process
19:20 Number of meetings with the venue
20:35 Scheduling site tours
21:35 Ideal time for site tours
22:35 Venue tours and visualizing the space
23:52 Booking the venue and hotel
26:38 Importance of knowing the lighting in the venue
27:56 Booking the venue and room block
29:17 Booking the dream venue
31:34 Booking the room block
33:23 Bride and groom staying at a different hotel
35:24 Conclusion
More from Sonja Babich & Dan Riggs:
Iron Diamond Media: https://www.irondiamondmedia.com/
Summit Hill Studios: https://summithillstudios.com/ @summithillstudios
More from Anna:
@wscottsdale on Instagram
@anna_lyluu on Instagram
Thank you to today’s sponsors:
Linen Effects: https://lineneffects.com/
Warpaint International: https://www.warpaintinternational.com/
Continental Diamond: https://www.continentaldiamond.com/
Today’s episode is powered by:
Ryann Lindsey Photography https://ryannlindseyphotography.com/
Hazel Grove Rentals https://www.hazelgroverentals.com/
Florals by Kendra https://floralsbykendra.com/
Amour de Sucre https://amourdesucre.com/
Le Briege Beauty https://lebeigebeauty.com/

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Produced by Summit Hill Studios summithillstudios.com
and Iron Diamond Media irondiamondmedia.com