How to collaborate on a DPIA - learnings from Norway

07/06/23 • 31 min

Making a Data Protection Impact Assessment (DPIA) on Google Workspace for schools is a huge undertaking. In Norway they've decided to collaborate on it.

Today, Jacob Høedt Larsen, talk to project manager, Ida Thorsrud, about the project and learnings from it.

Some take-aways:

It has been possible to co-operate with Google in the proces, something that Ida has never experienced before
Parents, teachers and pupils are involved and give the project team a much better view of risks to the "data subject"
Project participants learn a lot from the process that can be put to use in their everyday job
Responsibility lies with the municipalities. Therefore, the project aims at making it 80 % ready.

You can follow the project by subscribing to their English newsletter:
https://nyhetsbrev.ks.no/p/s/MTk4ODA6ZmUyZjg3ZTQtYWZmYS00NGZjLWE2MzItYmNkNjFlNmEyOTBm

Follow your host, Jacob Høedt Larsen, on Linkedin for more news and views on Sustainable Compliance: https://www.linkedin.com/in/jacobhoedtlarsen/

Sustainable Compliance is brought to you by Wired Relations - read more about us here.

Making a Data Protection Impact Assessment (DPIA) on Google Workspace for schools is a huge undertaking. In Norway they've decided to collaborate on it.

Today, Jacob Høedt Larsen, talk to project manager, Ida Thorsrud, about the project and learnings from it.

Some take-aways:

It has been possible to co-operate with Google in the proces, something that Ida has never experienced before
Parents, teachers and pupils are involved and give the project team a much better view of risks to the "data subject"
Project participants learn a lot from the process that can be put to use in their everyday job
Responsibility lies with the municipalities. Therefore, the project aims at making it 80 % ready.

You can follow the project by subscribing to their English newsletter:
https://nyhetsbrev.ks.no/p/s/MTk4ODA6ZmUyZjg3ZTQtYWZmYS00NGZjLWE2MzItYmNkNjFlNmEyOTBm

Follow your host, Jacob Høedt Larsen, on Linkedin for more news and views on Sustainable Compliance: https://www.linkedin.com/in/jacobhoedtlarsen/

Sustainable Compliance is brought to you by Wired Relations - read more about us here.

Previous Episode

Live: From tick-the-box compliance to balanced decision-making

From tick-the-box compliance to balanced decision-making
In this episode we'll go deeper into the second trend of Sustainable Compliance and look at why things are changing from a mindset of "tick-the-box compliance" to a "balanced decision-making". We'll also share learnings on how to get there.

Why tick-the-box compliance is not a great idea.

💵 Calculating 4 % of global revenue for fines does not make sense anymore.
- To most companies discovery risk is low, and the level of fines have never reached that level.
👮🏻‍♀️Management buy-in should not be based on fear of fines.
- It should be based on how the privacy program positively benefits the organisation.
📚 Legal requirements are important.
- So are the demands and wishes of our customers, colleagues, local community and other stake holders.
- We should broaden the scope of our privacy compliance.
💻 Spread sheets are great for many things (I'm told).
- They proved less optimal for privacy compliance because keeping them up-to-date became a hassle. Many have not been updated since 2018.
✅ Tick-the-box compliance is dying. And we shouldn’t lament that.
- Instead, let’s replace it with making balanced decisions on data compliance taking the law, value creation and public expectations into account.
😇 Feeling good about your job is important.
- However, only feeling good when you ARE compliant will make you feel miserable most of the time.
- Let’s feel great about the process of compliance.
🧑🏼‍💻 And finally. Data compliance is real work and provides benefits to the organisation.

Follow your host, Jacob Høedt Larsen, on Linkedin: https://www.linkedin.com/in/jacobhoedtlarsen/

Read more about the cooperation problem, Officers and Operators on our blog: LINK

Sustainable Compliance Live is a weekly show and you’re invited. Subscribe to our newsletter and get the agenda every week: https://www.wiredrelations.com/datasustainability#data-sustain-form

The five trends of Sustainable Compliance are:

Trend # 1 From centralized authority to company-wide collaboration

Trend # 2 From tick-the-box compliance to balanced decision-making

Trend # 3 From problem-oriented to solution-oriented

Trend # 4 From legal thinking to strategic involvement

Trend # 5 From managing data subject to caring about people

Next Episode

You want to lower the burden of compliance AND build trust? Shifting Privacy Left is the answer. Interview with Debra Farber.

Shifting Privacy Left is a conscious effort to embed privacy practices earlier in the development life cycle to prevent privacy harms and data breaches from forming, Privacy Tech Advisor Debra Farber says.

In this interview Debra Farber and I discuss what Shifting Privacy Left does, how it helps organisation, what competencies are needed and how it is implemented.

My take-aways from the interview:

Privacy requirements should be table stakes and functional product requirements, not something that comes from legal or the privacy team.
Privacy by Design is the strategy, Shifting left is the implementation.
It's a cultural shift which requires upskilling. Today, most developers, don't think privacy is their responsibility. Therefore, they should learn about privacy and data protection.
Shifting Privacy Left can solve problems, lessening the compliance burden down the line.

You host: Jacob Høedt Larsen, follow me on Linkedin for more news and views on compliance and privacy: https://www.linkedin.com/in/jacobhoedtlarsen/

Debra J. Farber is a globally-recognized Privacy, Security and Ethical Tech Advisor and Principal and Host of The Shifting Privacy Left Podcast.

The Shifting Privacy Left Podcast: https://shiftingprivacyleft.com/audio/8323

Sustainable Compliance is brought to you by Wired Relations - read more about here: https://www.wiredrelations.com

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