40 Days to PMP Exam Success 📚💎Day #28 - GOVERNANCE

07/10/23 • 17 min

PMP Exam Success in 40 Days! - Project Management 101

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Task 14: Establish Project Governance Structure

Task 14 involves establishing a project governance structure that provides the necessary oversight, decision-making authority, and escalation paths for effective project management. This includes determining the appropriate governance for the project, such as replicating the organizational governance structure, and defining escalation paths and thresholds for addressing issues and making key decisions.

Determine Appropriate Governance for a Project:

The project team assesses the project's characteristics, complexity, and stakeholder requirements to determine the appropriate governance structure. This may involve replicating the organization's existing governance framework or adapting it to suit the unique needs of the project. The governance structure establishes the roles and responsibilities of key stakeholders, defines communication channels, and sets the decision-making processes to ensure effective project governance.

Define Escalation Paths:

Escalation paths are established to provide a clear hierarchy for addressing issues, risks, and decisions within the project. The team defines the levels and steps for escalating concerns or matters that require attention beyond the project team's authority. This ensures that issues are addressed and resolved in a timely manner, without causing unnecessary delays or disruptions. Escalation paths should be communicated to all stakeholders to facilitate effective communication and problem-solving.

Define Escalation Thresholds:

In addition to establishing escalation paths, the team defines escalation thresholds to determine when issues or decisions should be escalated. These thresholds set the criteria for determining the significance or impact of an issue, beyond which it needs to be elevated to the next level of authority. Defining escalation thresholds ensures consistent and objective decision-making and prevents unnecessary escalations for minor issues. It helps streamline the governance process and enables efficient allocation of resources to address critical matters.

The established project governance structure provides clarity and accountability, enables effective communication and decision-making, and ensures that the project is aligned with organizational objectives. It establishes a framework for managing project risks, resolving issues, and maximizing stakeholder engagement. By defining the appropriate governance, escalation paths, and thresholds, the project team can ensure that project governance is robust, efficient, and responsive to the needs of the project.

PMP Exam Training and Coaching based on the book, ⁠⁠⁠⁠⁠PMP Exam Immersion⁠⁠⁠⁠⁠

Direct Link: https://praizion.dpdcart.com/cart/add?product_id=221766&method_id=241716

Also based on the half-day LIVE training course, PMP Exam Immersion, available here: ⁠⁠⁠⁠⁠http://hpmexam.com⁠⁠⁠⁠⁠

Also find on UDEMY: ⁠⁠⁠⁠⁠http://udemy.com/pmpimmersion

Task 14: Establish Project Governance Structure

Determine Appropriate Governance for a Project:

Define Escalation Paths:

Define Escalation Thresholds:

Previous Episode

40 Days to PMP Exam Success 📚💎Day #27_ Determine Project Methodology (Agile, Predictive, Hybrid)

PMP Exam Training and Coaching based on the book, ⁠⁠⁠⁠⁠PMP Exam Immersion⁠⁠⁠⁠⁠

Direct Link: https://praizion.dpdcart.com/cart/add?product_id=221766&method_id=241716

Also based on the half-day LIVE training course, PMP Exam Immersion, available here: ⁠⁠⁠⁠⁠http://hpmexam.com⁠⁠⁠⁠⁠

Also find on UDEMY: ⁠⁠⁠⁠⁠http://udemy.com/pmpimmersion

Task 13: Determine Appropriate Project Methodology/Methods and Practices

Task 13 involves determining the most appropriate project methodology, methods, and practices based on an assessment of project needs, complexity, magnitude, and other factors. This task includes assessing project requirements, recommending a project execution strategy, recommending a project methodology or approach (such as predictive, agile, or hybrid), and utilizing iterative and incremental practices throughout the project life cycle.

Assess Project Needs, Complexity, and Magnitude:

To determine the appropriate project methodology, it is important to assess the unique needs, complexity, and magnitude of the project. This assessment considers factors such as project objectives, scope, timeline, resource requirements, risks, stakeholder expectations, and regulatory compliance. By understanding the specific characteristics and requirements of the project, the project team can make informed decisions regarding the most suitable methodology and practices to apply.

Recommend Project Execution Strategy:

Based on the assessment of project needs, the project team recommends a project execution strategy. This strategy encompasses various aspects of project management, such as contracting, finance, and resource allocation. For example, the team may recommend outsourcing certain project components through contracts or utilizing specific financial models to fund the project. The project execution strategy aligns with the overall project goals and objectives and supports efficient project delivery.

Recommend a Project Methodology/Approach:

Once the project execution strategy is determined, the team recommends a project methodology or approach that best aligns with the project requirements. This may involve recommending a traditional predictive (waterfall) methodology, an agile methodology (such as Scrum or Kanban), or a hybrid approach that combines elements of both. The recommendation is based on factors such as project complexity, uncertainty, stakeholder collaboration needs, adaptability, and flexibility. The chosen methodology provides a framework for planning, executing, and controlling project activities.

Use Iterative, Incremental Practices throughout the Project Life Cycle:

Regardless of the chosen methodology, it is beneficial to incorporate iterative and incremental practices throughout the project life cycle. These practices promote continuous improvement, stakeholder engagement, risk management, and knowledge sharing. Examples of iterative and incremental practices include conducting regular lessons learned sessions to capture and apply project insights, engaging stakeholders in feedback loops and decision-making processes, and actively managing project risks through ongoing identification, analysis, and mitigation efforts. By embracing these practices, the project team can adapt to changing circumstances, enhance project outcomes, and foster a collaborative and learning-oriented project environment.

The selection of an appropriate project methodology, methods, and practices significantly impacts the project's success. By assessing project needs, recommending a project execution strategy, recommending a suitable methodology or approach, and applying iterative and incremental practices, the project team can enhance project delivery, stakeholder satisfaction, and overall project outcomes.

Next Episode

PMP Exam Boss-Lady Lawan Smith, PMP Shares Lessons Learned

Join us for an exclusive livestream meeting as we celebrate the remarkable achievement of Lawan, our esteemed colleague, who recently conquered both the Certified Associate in Project Management (CAPM) and the Project Management Professional (PMP) certifications within an impressive timeframe of just six months! This extraordinary feat has made her the epitome of dedication, perseverance, and excellence in the project management field. During this captivating session, Lawan will generously share her invaluable insights, strategies, and secrets that enabled her to accomplish this remarkable milestone. Be prepared to embark on an inspiring journey as she takes us through her personal experiences, challenges, and triumphs while pursuing these esteemed certifications. Lawan's success story serves as a shining example for all aspiring project management professionals who wish to follow in her footsteps. Whether you're a seasoned project manager or new to the field, this livestream meeting promises to be an enriching experience that will equip you with the knowledge and motivation to embark on your own certification journey. In addition to Lawan's inspiring narrative, the meeting will also feature an interactive Q&A session, allowing participants to engage directly with Lawan and seek further guidance and advice. Whether you're curious about study techniques, exam preparation, or managing time effectively, Lawan will be delighted to address your queries and provide valuable insights. So, mark your calendars and join us as we applaud Lawan's exceptional achievement and delve into the secrets behind her success. Together, we can learn from her incredible journey, gain valuable knowledge, and fuel our own ambitions in the field of project management. Let's celebrate our PMP Boss-lady and pave the way for our own professional growth!