Ep 148: Meetings are a Waste of Time

04/07/24 • 70 min

You check the time and realize that you have 4 minutes before your next meeting. Maybe it’s an internal meeting, maybe clients are coming in. Is it in person or online? Depending on how you answer those questions, time to start scrambling so that you are where you need to be and have the information required to make this meeting a good use of your time. But guess what? I promise that you will end up waiting on someone ... maybe you are that someone. Either way, you aren’t getting that time back and you haven’t even started yet. Welcome to EP 148: Meetings are a Waste of Time [Note: If you are reading this via email, click here to access the on-site audio player] [hoops name="top1"] I wrote a post on this topic 11 years ago – and it was also titled “Meetings are a Waste of time.” When I wrote this down as a topic, it wasn’t because I had already covered this topic a decade ago, it was because I had forgotten that I had covered it and I most likely had just come out of a meeting that I felt was an unproductive waste of time. Is this going to be a crabby podcast episode? It’s entirely possible, but you can hit the pause button, go grab a beer, and then restart the show because I feel like most people feel like I do when it comes to the majority of meetings they attend. I am becoming more and more sensitive to sitting in meetings where I think: What am I doing in this meeting? You already said that, move on ... What does that have to do with what we are supposed to be talking about? I went back to reread that post from 2013 and as I went through the points, I typically thought to myself “Nailed It” but things are a little different for me now and shockingly, I thought I was in a lot of meetings before, I am in ten times that number now. It’s not even close! A couple of caveats to consider: There is a huge difference between professional environment meetings and volunteer organization meetings, Meetings with Clients, and internal meetings. Along with those distinctions comes a slightly different pain threshold for what is acceptable behavior or not. While I would like volunteer meetings to be run with the same efficiency, I have to acknowledge that these are "volunteer" based meetings and if the people attending have to do something as part of their real jobs, I am not going to get in their way. Probably 50% of the time I spend in meetings isn’t scheduled. My office (air quotes) is pretty open and it lends itself to pop-in meetings – which was purposeful at the time of design. Exactly what is supposed to happen DOES in fact happen, but it does become disruptive to developing any sort of rhythm to the creative process. Client meetings generally fall outside of the requirements I considered, unless I am the one who is slowing things down – which does happen. I wrote in the 2013 post the following: “At least half of the meetings I attend, nothing is really happening other than the swapping of stories. One on hand, that’s okay because I’m the Pecos Bill of stories, but I simply don’t have the time for it anymore.” So in an effort to reclaim some lost time, here are some tips I have collected and follow to help make sure that my days don’t get longer by sitting in unnecessary or gratuitous meetings. Start your meetings on time jump to 17:39 If someone is late, that’s their problem. Don’t review information that’s already been covered. I make it an effort to be on time to meetings and it drives me insane when someone else is late and I have to just sit there waiting on them. Not only a waste of time, it’s disrespectful – it says “my time is more important than yours”. I wrote "For the Love of All That is Holy ... Be on Time" and it sums up my opinion on the matter rather succinctly. Set the meeting length to an hour and end the meeting on time. jump to 20:19 Unfortunately, some meetings always seem to take longer than an hour but I’ve found that when I walk into a meeting and tell people they have an hour before I ha...

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Ep 147: Draw Like an Architect

How good do you need to be at drawing if you want to become an architect? Or ... How can I be an architect – I can’t draw? Is there an easy answer to these questions? Of course there is, but that doesn’t mean the getting is easy.

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Ep 149: Moonlighting

This will be the 5th time in 5,209 days that I have put my opinions about taking on extra work outside of your normal job and typically during ridiculous hours of the day and night. This practice has come to be known as “moonlighting” and depending on your age and where you are at in your career, it is either the light at the end of the tunnel or an oncoming train. Andrew and I originally had something else scheduled for today’s show but this topic has been forcing itself into my brain over the past month or so and I want to talk about it . Welcome to EP 149: Moonlighting. [Note: If you are reading this via email, click here to access the on-site audio player] [hoops name="top1"] Today we are going to be talking about moonlighting. I mentioned in the opening that in some capacity, I have brought this topic up for discussion 5 times over the past 14 years but it has never been the focus of a dedicated podcast episode. Is that irony? answer are from a poll I presented on my Instagram account with an average of 1,200 responses per question Fun Facts jump to 01:52 The etymology of the word “moonlight” as a verb, "hold a second job, especially at night," and this version or use came into use in 1957 (implied in the verbal noun moonlighting), from moonlighter "one who takes a second job after hours" (1954), from the notion of working by the light of the moon. Earlier the verb had been used to mean "commit crimes at night" (1882), from moonlighter in reference to members of organized bands that carried on agrarian outrages in Ireland. Did you know there was a phrase called “sunlighting” which is in obvious contrast to the word “moonlighting? “Sunlighting,” as the term indicates, is work done outside the company—but with complete transparency and within the boundaries of what is allowed by professional ethics and individual conscience. sunlighting is considered ethical because it is done transparently after work hours and does not conflict with the employee's obligations to their primary employer. The names suggest that moonlighting is done after hours and without the knowledge and consent of your employer while sunlighting is doing essentially the same thing with full disclosure and the approval of your employer. Experience with Moonlighting jump to 8:39 Andrew and I have both taken on moonlighting jobs in the past, and since I don't really want to speak for Andrew, I will admit that my experiences fall into both the moonlighting AND sunlighting categories. I've also had both positive AND negative experiences. One of the things I tried hard to convey in today's episode is that I can see both sides of the argument of why moonlighting takes place, it's value to the individuals, and the benefits that can happen as a result of the extra experience and, and lets be completely blunt about this, the extra money. I bought my first house with moonlighting money ... and the client on that job also stiffed me on my completely reasonable bill (I worked without asking for immediate payment for services rendered until the business was up and running and to this date, almost 30 years later, they have never paid me ... I should let it go but it provides an extremely valuable life lesson). Side Effects of Moonlighting jump to 15:58 Originally this was going to be a list of pros and cons, but the pro list was short and incredibly easy to identify. Our conversation on the cons was really about the ramifications - or side effects - or taking on moonlighting work. Without any real effort, the first things that came to mind are: Exhaustion Burnout Decreased productivity Health problems Getting Fired These all seem pretty bad to me and came to mind instantly and there is a cascading of effects - meaning, #1 leads to #2 which leads to #3, and so on. Working long hours can lead to exhaustion and burnout, which can result in decreased productivity, increased errors,