Dental A Team Podcast

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#799: Adding More Ease To Your Practice

Dental A Team Podcast

02/15/24 • 21 min

Tiff and Dana talk about how to know if the best personalities are being utilized in the right ways in your practice. Amid growth beyond gateway positions and desperate hiring, it’s important to consider the larger picture when bringing on new (or moving around current) employees. Tiff and Dana discuss building positions around the needs of your practice, and how to have hard conversations when someone just isn’t working out anymore.

Episode resources:

Reach out to Tiff and Dana: [email protected]

Reserve your spot at Master Momentum 2024!

#787: Are You Making Worthwhile Investments?

Dental A Team Podcast

01/18/24 • 14 min

Kiera was recently asked what the most worthwhile investment she made to get where she is now. In this episode, she talks about her answers, as well as what she’s heard from other people.

Episode resources:

Reach out to Kiera

#953: How to Overcome Negative Production Impacts

Dental A Team Podcast

02/11/25 • 24 min

Tiff and Dana share common pitfalls that scale back your practice’s production — and what to do to address them. Included solutions are Dental A-Team’s scorecard and a fixed cost spreadsheet, which you can reach out to the DAT for help on: [email protected].

Episode resources:

Schedule a Practice Assessment

Learn about Smile Virtual

Transcript:

The Dental A Team (00:01.967)

Hello, Dental A Team podcast listeners. I am so excited to be here with you today. This is Tiffanie. I never introduced myself, which is weird. Hopefully there's like some sort of intro that goes to that. just thought of that. Anyhow, here we are. Another day, another podcast. And first and foremost, I want to thank all of you guys who listen. I know we get a lot of practice assessment.

schedules from people who listen to our podcasts. That's how you guys are finding us. And it just means a lot to us that you're here, that you're with us, that you're supporting us. We want to support you and we are doing forever. As far as I can tell, we're doing new free practice assessments for practices all over, all over the country, all over the world. Sometimes we get Canadian practices and it's super cool. I know we've worked with practices all the way in New Zealand and it's just really cool. And these complimentary practice assessment tools.

are fantastic because we really are helping you deep dive and figure out where your focus should be or could be to get you to the results that you're looking to gain, whether you're gonna work with us one-on-one in a group fashion or just continue being a listener no matter what. We love doing these complimentary practice assessments with you guys. And it's just really fun. It's so cool to see where dentistry is at and where you guys are at.

wins and the struggles you guys are having and it's just, it's super awesome. So thank you to everybody who's here with us today. We are excited to take you on this journey with us and doctors and practice owners, leaders, whoever's here today. I really wanted to chat here. I've got my girl Dana with me and I wanted to chat about projections, scheduling, reaching goals. I think that's a huge focus.

for everyone always needs to reach goals, right? But I think in 2025 so far, Dana, like we need to heavily focus on this because 2024, there was a lot that happened in 2024. It was a weird, it was a wild year, right? Like was so weird. It felt like, okay, we're getting momentum with everyone. And then it was like two steps forward, one step back, five steps forward, three steps back. And it was like, gosh, we're getting momentum. But it was an uphill battle in 2024. I don't know what happened, but holy cow, this year feels cleaner already. It feels different.

Dana (01:57.805)

wild.

The Dental A Team (02:17.795)

And I think everyone's kind of shifted their focus to the areas to be able to see what's the most important. So I'm excited to chat with you about that today, Dana, and I hope our listeners are excited for this one. I wanted to just have a conversation around what impacts production from a schedule standpoint, not technical scheduling, right? Not our blog scheduling. We've done a million freaking podcasts on that. Dana and I are not doing that today.

Dana (02:45.276)

No?

The Dental A Team (02:47.601)

But really those other pieces that impact it and how doctors can and practice owners can look at these factors and project. It's still early enough in the year that if you haven't done this yet, get on it. It's totally fine and look for those pieces. So I wanted to pick your brain a little bit Dana and I think let's take it in the space of let's talk about the things that can impact and then let's talk about how we can.

project that and fix it and work it into our goals. So what are the spaces Dana t...

#928: Maintaining Patient Trust After A Senior Partner Leaves

Dental A Team Podcast

12/12/24 • 17 min

Dr. Brian Harris is back once more, this time talking about how he continued the practice after his father left. He touches on financial considerations (like selling to a DSO), growing pains being part of a first-of-its-kind DSO, and more.

Episode resources:

Listen to episode 840: Easy Way to Get More Patients

Join Dental A-Team Consulting

Learn about Smile Virtual

Transcript:

The Dental A Team (00:00.214)

Hello, Dental A Team listeners. This is Kiera and I am so pumped that you are back for day two with me and Brian Harris. We talked yesterday about partnerships and the different pieces about it. And now today we're actually going to talk about how to have a successful practice after the buy-in, which I think is so important and is not talked about. So get ready and as always, thanks for listening. I'll catch you next time on the Dental A Team podcast. And one other thing I want to talk about really quick is after you buy in. Yeah, let's talk about that.

Well, I just, you know, come like 2014, 15, 16, like, I don't have to practice for long time. And then I start getting to that point where, you know, you're like, I just want to, I want to have full control, you know, and you start thinking like, man, it'll be nice when this is just all mine, you know, and I will tell you, that's the one thing that I did not appreciate that senior doctor that's been there for so long.

They're the ones that have all the trust with the patients. They're the ones that they're the they're they're your most predictable producer that you're ever going to find is a doctor. Like you want them as your partner for as long as possible. And when they're ready to be bought out, you want them to stay on and continue to work for you as long as possible. There's that selfish side of all of us that I think we're like, I just want to call this all mine. I just want it to be mine so I can make all the decisions. But

it's really, really hard to replace a family member, especially if it's like your father that you're working with. It's going to be really hard to replace them from a production standpoint with an associate doctor, but also the stress of having to worry about somebody else's work and are they doing a good job? Are they being fair? When you have someone that you trust, especially when it's family, you don't ever have to worry about that. You don't ever have to worry about them pissing patients off or saying the wrong thing to staff or, know, it's like,

I think that's totally undervalued that there's so much value in having, you know, a long trip partner continue as a partner in the practice and continue as an associate after. Yeah, no, that's brilliant. And also just thinking, as you were saying it, I don't think that we value the wisdom and the mentorship of that senior partner. You can't put a price tag on it and you can't even realize, but I guarantee you.

The Dental A Team (02:20.683)

Your dad taught you a lot about how to run a practice from a successful standpoint. He'd gone through a lot of things. Like you said, like trusted with the patients. That's what's built a lot of this foundation for you that I think like, yes, agree. I think it's good that we have egos to a point because they drive us. But at the same time, realizing how much you can learn from that doctor, that senior partner before they leave you.

Now, of course,...

#927: Navigating Burnout: “It’s Not A Dead End, It’s A Cul-de-sac”

Dental A Team Podcast

12/11/24 • 43 min

Dr. Brian Harris of Smile Virtual gets real and raw with Kiera. The topic: burnout, and how Dr. Harris navigated it to boost himself toward success. He talks about what that meant personally, professionally, as well as tackling the reality of finances and production with a practice partner, and more.

Episode resources:

Listen to episode 840: Easy Way to Get More Patients

Join Dental A-Team Consulting

Transcript:

The Dental A Team (00:00.536)

Hello, Dental A Team listeners. This is Kiera and I am super pumped to welcome back one of our top guests that's been on the podcast, Dr. Brian Harris. I hope you guys caught his last podcast where we went into all things for Smile Virtual, how we can increase your practice by doing virtual consults. And today he's back to chat, case acceptance, and I'm going to geek out and ask him my own personal selfish questions, but Brian's incredible. Welcome back, Brian. How are you today? Thank you. It is great to be back. I loved the conversation we had last time and I feel like we started to

to get into some really cool topics and then we ran out of time. So this is great. I'm excited to be back for sure. I love someone who can geek dental with me for as long as we were to where we run out of time because we're just so in the thick of it. And so welcome back. I love it. Tell us though, for those who might have missed the last episode, kind of just give them a quick rundown of who you are, how you became the Brian Harris, how you're helping dentists across the nation. I love what you do. I think you do incredible work.

And we even have actually had, this is random. I have friends that have worked for you in Arizona that I just put the connection together last night. I was like, wait, Trista worked for you. And so it's kind of a fun time, but kind of for our audience, if they don't know you, give them a quick intro about you and what you do and how we even got here to then tee up our stage for today. Yeah, that's always scary when you have friends that have worked for somebody or worked for me because then you're like, shoot, they know like, they know the real me. So,

You know, I will I'll give you a background. You know, I feel like I've got, you know, a pretty common story in dentistry, but then also like a pretty interesting one, too. You know, I grew up around it. My dad was a dentist. I've got two brothers that are dentists. My father-in-law is a dentist. I mean, it's it's just kind of always been part of my life. Joined my dad's practice 2005. He was doing a ton of cosmetic dentistry at that time. And so

you know, naturally was able to mentor me and allow me to do a lot myself. And we have a, you know, just a great family cosmetic practice. And we built that into five different locations throughout Arizona. And then probably like 2016 was like the real pivot point for me because I was, you know, we were cruising along, we had the five locations, but I was burning out and

The Dental A Team (02:29.088)

And I kind of was just like, man, I just want to do what I love to do. And I don't necessarily want to be going to all these offices. I don't want to be working the hours that I was working. And so I had an experience with my wife kind of urging me to push and post more on social media and kind of show the world the type of dentistry that I do. And everything...

#796: What Does A Rich Life Mean To You?

Dental A Team Podcast

02/08/24 • 16 min

Why does success feel so unattainable? Because we don’t realize it’s relative. In this episode, Kiera talks about how a rich, successful life can mean something different to everyone, how success has evolving definitions, and gives listeners an exercise.

Episode resources:

Reach out to Kiera

#956: 3 Steps to Healthy Cash Flow

Dental A Team Podcast

02/18/25 • 13 min

Kiera walks listeners through easy but critical accounts receivable systems to implement in your practice so you never have to face a financial crisis again.

Episode resources:

Schedule a Practice Assessment

Listen to the Dental Lighthouse Podcast

Transcript

Kiera Dent (00:00.932)

Hello, Dental A Team listeners. This is Kiera and today I just wanted to ask, are you struggling with cashflow because of overdue payments or you don't know how to do your AR or billing just fills out of hand? Well, great news. Healthy AR is an incredible way for you to keep your practice profitable and successful. And today we're going to dive into it and give you some really incredible systems to help you actually keep this on top so that way you don't ever feel like you're in a financial crisis again. So hooray, hooray. I'm so excited.

I hope you're ready for it. I hope you're just having an incredible day today. I know talking AR is not always super fun, but honestly having a well-managed AR system, being able to track to follow up to figure out where the gaps are really can give you confidence. So I wanna give you guys three quick actionable tips to be able to take this and have a healthy AR. You guys know the Dental A Team's all about practical tactical, making your life easier, making you super successful and happy.

doing it with ease, having a fun time with doctors and team members. So we are able to possibly impact the world of dentistry in the greatest way possible. So let's kick it off you guys, because honestly, AR is one of the most overlooked areas. It feels taboo. feels like we don't really know. So what are we even going to do? So like, let's just dive into this and really get it there. So number one is to set up clear payment policies and make sure that we're upfront with our patient. And if you don't have this, adding it onto your treatment plans, adding it into your practice,

Don't worry, everyone has this. So it doesn't need to feel scary or daunting or my gosh, like we're changing everything on our patients. You're not, we're just being very clear upfront. And what this does is it actually makes it easier for your front office to be confident with their treatment planning, to be confident with their scheduling, because now we all know the rules of the game. We know what we're doing and we don't have to be rude about it. We don't have to be mean about it. We just need to be crystal clear so people know the rules of the game of our practice. So a couple of quick tips are.

we do require payment at the time of service. I know back in time we used to not, but this is something that we do for routine procedures. And yes, we estimate and we go in, we try to maximize everything that we have within our practice by getting insurance estimates. But the reality is sometimes we aren't gonna be able to get that correct. Insurances aren't even accurate until we bill out. And so we don't crutch on that and bill out and then collect money. We collect, we estimate the best that we can. We collect at the time of service.

Kiera Dent (02:18.604)

and then we're able to let them know if they have a balance or if they have a credit. Hopefully we're getting close. I'd prefer credits more than I'd prefer balances. I don't like to chase money, but you choose how you want to do that. And then making sure we have really good payment options like Cherry or Sunbit or some of those other ones are really great ones. We actually have some offices that have a really beautiful spreadsheet where we have all the different payment options that we can offer. I only like offering one, two or three max of payment options.

but for your practice to know all the different carriers, like I said, Cherry and Sumbit, Cherry tends to be really high right now of a great financial one,...

#901: How to Have the Perfect Quarterly Meeting

Dental A Team Podcast

10/10/24 • 48 min

Kiera is a guest on the Dental Lighthouse Podcast with Jason Tanoory to talk about the power of quarterly meetings. They discuss the benefits of a third party, how to have healthy conversations, and why there needs to be an atmosphere of trust and vulnerability to have good communication.

Episode resources:

Reach out to Kiera

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Practice Momentum Group Consulting

Reserve your spot at Master Momentum 2024!

Transcript:

The Dental A Team (00:02.151)

Dr. Jason here, welcome back Dental Lighthouse podcast. On today's show, I have the one, the only, Kiera Dent. And hello, Dental A Team listeners. This is Kiera. And today I have the one and only Jason Tanoory. This is seven years in the making. seven years I've been trying to get on Kiera's podcast. And after begging,

for the last three days, because Kiera and have been together nonstop for the last three days. She has finally allowed to give me a six minute window of recording time. Not true. We had to extend this longer because we only had 30 minutes originally. you said, no, no, need more time to unpack this. I have so many issues that I need to unpack that doing it in six minutes was not going to be a window. It's true. But honestly, I do feel like it was

It was a missed opportunity. I've podcasted with Amy many times on the podcast, but for Jason and I to get here, I mean, think this is the most we've hung out at any time I've come to these meetings with you. And so maybe that was what, how it happened this round, but truly, think honestly, in the seven years we worked together, it's been really fun to watch your practice evolve. And so I'm super excited to rift on this. I mean, I can ask questions. We didn't know whose podcast we were basically hosting from, cause we now are both hosts.

But I think there's just been some really incredible things that have come out in seven years. I watched your practices grow exponentially over the years. I watched you grow. I watched Amy grow. I watched your teams evolve. And being able to do these quarterlies, everyone says, Kiera, you still consult. And I'm like, I do consult still. But honestly, Jason, and this is not me trying to boost your ego for any stretch. I continually have come out here. It's so far away. You my furthest office.

The Dental A Team (02:19.946)

I even got COVID here one time and stayed at the holiday for like a week. But I just learned so much. I think you're an incredible leader. think the world needs more of you and what you're doing. And so it's just really fun to have you and me kind of have this rift of a podcast today and share the things that we've learned possibly over the years. Wow. So I was not expecting that. Maybe we should have practiced before we hit record. But thank you so much for saying that. I really appreciate it.

Let's give our listeners a little bit of context here, right? So you guys know my story and you obviously, if you're a listener of Kiera's podcast, you know her story. Our story is that about six or seven years ago, we were starting to scale at a level that I was worried about controlling it. I was worried about how to get out of the weeds and

work on the business instead of being stuck in it. And I was worried about having someone to basically MC our leadership meetings, facilitate them, run them, make sure we stay on track. And the first person I thought to help me with that was Kiera. And she has been doing that in some capacity for us over the last seven years. And it's just been...

such a blessing for us to have her to lean on over the last seven years as we've continued to scale. And that's why we're together today. We're basically wrapping up our final quarterly meeting. this week had two quarterly meetings every day lasting anywhere from two to five hours, depending on the size of the office. We're just about to roll into our final one in about an hour or so.

So maybe we talk about this week, maybe we just talk about, well, I'll talk about anything. What do yo...

#786: Writing Ads to Attract Your Dream Team 101

Dental A Team Podcast

01/17/24 • 18 min

Hiring a fantastic team member starts with writing the perfect ad. Tiff and Dana share tips on how to approach writing and distributing ads to hire. They touch on creating job descriptions, including core values, teasing culture style, and more.

Episode resources:

Reach out to Tiff and Dana